Building & Admin Executive

1 day ago

Petaling Jaya, Malaysia BloomThis Flora Sdn Bhd Full time

**Job Summary**:
The Building and Admin Executive plays a crucial role in ensuring the smooth functioning of a company's physical infrastructure and administrative operations. This position involves overseeing various aspects related to building management, office maintenance, and general administrative tasks. The Building and Admin Executive is responsible for creating a safe and productive work environment while also supporting the day-to-day administrative needs of the organization.

**Key Responsibilities**:
Building Management:

- Coordinate and supervise maintenance and repair activities for the office building, including electrical, plumbing, HVAC, and other facilities.
- Monitor building security systems, access control, and ensure adherence to safety protocols.
- Manage relationships with vendors, contractors, and suppliers for building-related services.
- Oversee office space planning, renovations, and office layout modifications.

Office Administration:

- Handle general administrative tasks such as managing correspondence, filing, and record keeping.
- Maintain inventory of office supplies, equipment, and furniture; reorder as necessary.
- Coordinate travel arrangements, accommodation, and transportation for employees and guests.
- Support event planning and organization of company meetings, conferences, and other gatherings.
- Assist in managing office budgets and expenses, ensuring cost-effective solutions.

Health and Safety:

- Ensure compliance with health and safety regulations and implement measures to maintain a safe work environment.
- Conduct regular inspections to identify potential hazards and address them promptly.
- Develop and implement emergency response plans, evacuation procedures, and first aid protocols.
- Promote employee well-being by organizing wellness programs and initiatives.

Communication and Coordination:

- Liaise with internal departments, employees, and external stakeholders to address their facility-related needs.
- Collaborate with HR, IT, and other teams to ensure efficient coordination of office space and resources.
- Communicate important announcements, policies, and updates to the employees.
- Maintain effective communication channels and address employees' concerns or requests.

**Requirements**:

- On-site presence required; occasional weekend work may be necessary during emergencies or special projects.
- Bachelor's degree in Business Administration, Facilities Management, or a related field (preferred).
- Proven experience in building management, office administration, or a similar role.
- Strong organizational and multitasking abilities to handle various responsibilities simultaneously.
- Knowledge of building systems, maintenance procedures, and relevant regulations.
- Familiarity with health and safety standards and emergency response protocols.
- Excellent communication and interpersonal skills to interact with employees and external contacts.
- Proficiency in using office software, such as MS Office Suite, and familiarity with facility management software.
- Attention to detail and problem-solving skills to resolve building or administrative issues.
- Ability to work independently, prioritize tasks, and meet deadlines.

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM3,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday
- On call
- Rotational shift

Work Location: In person

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