Intern - Administrative Support, Gceo Office

WHY JOIN US?- We practice a vibrant & energetic office culture.- We provide opportunities for career advancement within the company.- Good performance is always rewarded accordingly.

“_It's our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable._”

JOB RESPONSIBILITIES:
What You'll Do:
Administrative Support- Provide day-to-day administrative assistance to the Admin Executive / Executive Assistant.- Assist in scheduling meetings, preparing documents, and managing correspondence.- Manage external guest arrangements, including registration, agenda coordination, refreshments, and Astro office tours (as required).- Support logistics and coordination for executive engagements and events.- Assist with processing and submission of expense claims.- Support facilities-related tasks and coordination.- Maintain organised records and systems for claims summaries, annual leave, travel, and personal documentation.- Prepare and serve refreshments for the GCEO and visiting guests.- Provide support to consultants as needed.- Collaborate closely with HR on onboarding and offboarding processes.- Arrange Board of Director, Chairman and direct reports birthday gifts.- Follow up and compiling of reports.- Maintain confidentiality and professionalism in all interactions.- Provide assistance with any other ad hoc tasks or responsibilities as required to support the smooth functioning of the GCEO office.

Travel Coordination- Identify and analyse upcoming travel requirements.-
- Prepare a summary of options with recommendations based on cost and convenience.- Raise eTRF (electronic Travel Request Form) and maintain an Excel tracker for all travel arrangements.- Ensure all necessary travel documents and requirements are prepared in advance (e.g., ICAC clearance, K-ETA, visas).

Engagement & Event Coordination- Plan and organise internal engagement activities such as workshops, year-end dinners, and leadership offsite events.- Collaborate closely with HR and the company engagement committee on initiatives including JKK, MVP recognition, Townhalls, sports events, festive celebrations, and other employee engagement programs.

ESG / Comms Support- Support in following up with Business Units (BUs) to gather updates and ensure timely responses.- Assist in compiling, organising, and analysing data.

Support to Chief of Staff- Handle ad hoc tasks and research assignments from the Chief of Staff.

REQUIREMENTS:
Who You Are:

- Currently pursuing a diploma or degree in Business Administration, Management, Executive Secretary Studies, Communications or a related field.- Strong organisational, communication skills, analytical ability, writing and a self-motivated team player who is independent and resourceful.- Able to maintain confidentiality and professionalism in all interactions.- Proficient in Microsoft Office (Word, Excel, PowerPoint).- Demonstrate strong numerical awareness and attention to detail by consistently comparing options and ensuring the most cost-effective choices are made to support savings and budget efficiency.- Able to work independently, handle multiple tasks efficiently and work under timelines.- Discreet, reliable, willingness and eager to learn.