Event Management Intern
2 weeks ago
**KEY RESPONSIBILITIES**
The primary duties and responsibilities of an Event Management Intern generally focus on three stages: pre-event planning, on-site support, and post-event follow-up.
1. Pre-Event Planning & Administration
- **Research & Sourcing**: Conduct research on potential venues, vendors (caterers, audiovisual, transportation), and event suppliers, gathering quotes and comparing options.
- **Administrative Support**: Assist in drafting event timelines, creating detailed checklists, and maintaining organized project files and databases.
- **Documentation**: Help prepare event materials, such as signage, name badges, registration forms, and informational packets.
- **Vendor Communication**: Assist in communicating with vendors and suppliers to confirm bookings, delivery schedules, and service details.
- **Registration Management**: Manage and track RSVPs, guest lists, and attendee data, often using online registration systems.
- **Logistics Coordination**: Support the planning of event logistics, including seating arrangements, room layouts, and equipment requirements.
2. On-Site Event Execution
- **Setup and Teardown**: Provide hands-on assistance with the physical setup and decoration of the event space, and support the efficient teardown process post-event.
- **Registration Desk**: Staff the registration or welcome desk, checking in guests, distributing materials, and addressing initial attendee questions.
- **Vendor and Staff Liaison**: Act as a communication point between the event team, venue staff, and external vendors during the event to ensure schedules are met.
- **Troubleshooting**: Be on-site to assist in quickly resolving any issues or last-minute changes that may arise.
- **General Support**: Run essential errands and handle various on-site tasks to ensure the event runs smoothly and according to plan.
3. Post-Event Follow-up
- **Reporting**: Assist in collecting and organizing event feedback, survey responses, and attendance data.
- **Inventory**: Help in taking inventory of event materials and organizing them for storage.
- **Financial Administration**: Collect final invoices and assist with simple budget reconciliation tasks.
**Qualifications**:
- Currently pursuing or recently completed a degree/diploma in Event Management.
- Exceptional organizational skills and a meticulous attention to detail.
- Strong verbal and written communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and a willingness to learn event-specific software.
- Ability to remain calm, professional, and adaptable while working under pressure and on tight deadlines.
- A high level of energy, initiative, and the ability to work long, irregular hours, particularly on event days.
**Job Type**: Internship
Contract length: 4 months
Pay: RM1,000.00 per month
Application Question(s):
- Posses own transport? (Describe the transport you have-if any)
**Education**:
- Diploma/Advanced Diploma (preferred)
License/Certification:
- Driving License? (preferred)
Willingness to travel:
- 75% (preferred)
Work Location: In person
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