Event & Exhibition Executive

**Key Responsibilities (included but not limited to)**:

- **Sales Generation**
- Reach out to companies to promote our event and exhibition services, secures exhibitors and sponsors, builds client relationships, and supports event execution from start to finish.
- Collaborate with event teams to ensure seamless execution and follow-up on post-event feedback for future sales opportunities.
- **Pre-Event Planning**:

- Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.
- Assist in developing event plans, timelines, and budgets.
- Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.
- Coordinate with various teams to ensure the availability of required resources and equipment.
- Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.
- **Client and Stakeholder Communication**:

- Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.
- Ensure that all parties involved are well-informed about event logistics and changes.
- **Post-Event Activities**:

- Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.
- Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.
- Create post-event reports outlining key statistics, successes, and areas that could be enhanced.
- **Budget Management**:

- Monitor event budgets and expenses, ensuring they stay within the allocated limits.
- Keep track of invoices and financial documentation related to event expenditures.
- **Problem Solving**:

- Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.
- Make quick decisions to resolve problems and minimize disruptions.
- **Cross-functional**:

- Working and collaborating closely with other departments and projects as needed to ensure all tasks are delivered efficiently and effectively, enhancing overall productivity and project success.
- **Requirements**_
- Diploma/Bachelor’s degree in event management, marketing, business, or related field. (Relevant experience can be considered in lieu of a formal degree.)
- Must be able to work in weekend (Depending on activity and events planned)
- Strong organizational and time management skills to handle multiple tasks and meet deadlines.
- Excellent communication skills, both verbal and written, to effectively interact with team members, clients, and vendors.
- Attention to detail and ability to work with precision in planning and executing events.
- Basic financial and budgeting skills to assist in managing event finances.
- Familiarity with event management software or online registration platforms is a plus.
- Creativity and problem-solving abilities to handle unexpected challenges.
- **Benefits**_
- Competitive compensation package
- Basic Salary + Parking Credit
- Other allowances where applicable (petrol, toll, meals etc.)
- Performance based bonuses and sales commissions available
- Comprehensive fringe benefits
- Healthcare and wellbeing packages (medical, dental, optical etc.)
- Employee wellness initiatives (trips, gatherings, dinners etc.)
- Annual leave, sick leave, emergency leave provided (determined by length of service)
- Professional growth
- Career advancement and promotion opportunities.
- Support for attending function related seminars, courses, events etc.
- Exposure to digitization through exploration of various softwares.
- Office Environment
- Open concept workstation
- Opportunity to contribute directly to the company’s growth and success.
- Fast-paced and dynamic environment.

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Free parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sri Hartamas: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- event executive: 1 year (required)

Work Location: In person