Human Resource and Admin Assistant

**Job Summary**:
The Human Resource and Admin Assistant will be responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting designated geographic regions. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action, and employment law compliance. Proficiency in infotech systems is highly desirable. The Admin and Human Resource Assistant will primarily support the administrative tasks and assist with HR-related duties.

**Key Responsibilities**:
**Recruitment and Onboarding**:

- Develop and implement effective recruitment strategies to attract top talent.
- Conduct interviews, reference checks, and coordinate hiring processes.
- Facilitate the onboarding process for new employees, ensuring a smooth transition.

**Employee Relations**:

- Address employee concerns and grievances promptly and effectively.
- Foster a positive and inclusive work environment.
- Facilitate conflict resolution and promote a culture of open communication.

**Performance Management**:

- Assist in the development and implementation of performance appraisal systems.
- Provide support to managers in performance management and employee development.
- Monitor and track employee performance and provide feedback.

**Training and Development**:

- Identify training needs and develop training programs to enhance employee skills and knowledge.
- Coordinate and conduct training sessions on various HR-related topics.
- Support career development initiatives and succession planning.

**Compliance and Policy Implementation**:

- Ensure compliance with labor laws, regulations, and company policies.
- Assist in the development and implementation of HR policies and procedures.
- Conduct regular audits to ensure adherence to policies and regulations.

**Compensation and Benefits**:

- Administer employee benefits programs, including health insurance, retirement plans, and other benefits.
- Conduct salary surveys and analysis to ensure competitive compensation.
- Manage payroll processing and resolve any payroll-related issues.

**HR Information Systems (HRIS)**:

- Maintain and update employee records in the HRIS.
- Generate reports and analyze HR metrics for decision-making.
- Implement and manage HRIS enhancements and upgrades.

**Administrative Support**:

- Manage office supplies, inventory, and equipment maintenance.
- Coordinate and schedule meetings, appointments, and events, including preparing agendas and taking minutes.
- Maintain organized and up-to-date filing systems, both physical and digital.
- Assist with travel arrangements and expense reporting for staff.
- Perform general clerical duties such as photocopying, scanning, and faxing.
- Ensure the office environment is well-organized, clean, and conducive to productivity.
- Support the preparation of reports, presentations, and other documents.
- Liaise with vendors, service providers, and other external contacts as needed.
- Assist in the coordination of company events and activities.

**Human Resource Support**:

- Help maintain employee records and ensure they are accurate and compliant with regulations.
- Support the onboarding process for new hires, including preparing materials and coordinating orientation sessions.
- Assist with employee benefits administration and respond to related inquiries.
- Provide support in organizing training sessions and employee development activities.
- Help with maintaining HR policies and procedures and communicating them to staff.
- Assist in tracking employee attendance, leaves, and other HR-related metrics.
- Provide general support to the HR team in handling employee relations issues and other HR tasks.

**Qualifications**:

- **Education**: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
- **Experience**: Proven experience as an Administrative Assistant, Human Resource Assistant, Virtual Assistant, or Office Admin Assistant.

**Skills**
- Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Ability to handle sensitive information with confidentiality
- Ability to work independently and as part of a team

Drop your CV or resume through WhatsApp to +012 379 4870 for an immediate review.

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM2,200.00 per month

Schedule:

- Monday to Friday

Application Question(s):

- What is your current salary?
- What is your expected salary?
- What is your notice period?
- Are you familiar with info-tech system?

**Education**:

- Bachelor's (pref