Document Controller

7 days ago

Port Klang, Malaysia EPS Ventures Sdn Bhd Full time

JOB SUMMARY

DUTIES AND RESPONSIBILITIES

1.Establish and implement document control procedures and standards.

2.Collect, organize, file, and convert physical documents into digital format by scanning them using proposed system, various types of documents such as drawings, reports, contracts, correspondence, certificates, proposals, tenders, manuals, and other project-related documents.

3.Coordinate with internal stakeholders such as project managers, engineers, and quality assurance personnel to ensure that documents are accurate, complete, and approved before being released.

4.Manage, organize, archive, and dispose of documents, both in physical and digital form, in a systematic and secure manner.

5.Ensure all documents are properly organized and archived in a centralized database or cloud by creating and managing databases, spreadsheets, or other types of software programs to store and track documents.

6.Control the issuance, distribution, and retrieval of documents to ensure that documents are up to date, easily retrievable and accessible when required.

7.Manage document security, including access controls, password protection, and encryption, to ensure the confidentiality and integrity of sensitive documents.

8.Facilitate the distribution of documents to relevant parties in a timely and efficient manner.

9.Maintain the confidentiality of sensitive documents, such as contracts, legal agreements, tenders and intellectual property.

10.Ensure that all documents are properly versioned and that the correct version is used at all time.

11.Identify, classify, and index documents in a systematic and easy-to-use manner by using appropriate software or filing systems.

12.Create master document templates and forms, as well as training staff on how to use the system, design, and upgrade document control policies for the Company, and ensure that departments adhere to the necessary procedures.

EDUCATION AND QUALIFICATIONS

1.Bachelor Degree in Information Technology or Engineering or related field / equivalent

2.Minimum of two (2) years of working experience as Document Controller

3.Proficient in Microsoft Office.

SPECIFIC KNOWLEDGE

1.Excellent analytical, interpersonal and communication skills

2.Proficient in Project Management

3.Knowledge of Electronic Document Management Systems (EDMS)

4.Knowledge in Project scheduling software i.e. Primavera and Microsoft Project will be added advantage.

**Job Types**: Full-time, Permanent

Pay: RM2,200.00 - RM3,000.00 per month

Schedule:

- Monday to Friday

  • document controller

    2 weeks ago

    Klang, Selangor, Malaysia IJM Corporation Berhad Full time 60,000 - 120,000 per year

    CONSTRUCTION DIVISIONJob description:Manage and control project documentation in accordance with company and client procedures.Maintain an organized document control system (hardcopy & electronic) to ensure accuracy accessibility and security of project records.Register track update and distribute incoming/outgoing documents drawings and...

  • Document Controller

    2 weeks ago

    Klang, Malaysia HIBON CORPORATION SDN BHD Full time

    **Job Responsibilities: -** - To carry out all the revised documents, records keeping, filing, maintaining work and distribution (including ISO 9001, IATF 16949, ISO 14001 & Ford Q1 document). - Other job responsibilities as assigned from time to time by immediate superior. **Job Requirements: -** - Minimum SPM/Certificate in Related Field. - Understanding...

  • QA Executive, Document Controller

    7 days ago

    Klang, Malaysia Wear Safe (Malaysia) Sdn Bhd Full time

    **Qualification / Experience** Minimum diploma holder and preferable with bachelor degree education level. Minimum 2 years of working experience as a QA Officer or Executive related in document control, preferably in an established manufacturing environment. Familiar with GMP requirement and Quality Management Systems (QMS) in relevant standards of ISO...

  • R&d Clerk

    2 days ago

    Port Klang, Malaysia MULTI-CODE ELECTRONICS INDUSTRIES (M) BERHAD. Full time

    **Job Description: - ** 1. To support in managing all administrative and technical documents of R&D department that maintains and manage all important documents to ensure they are easily accessible and retrievable. 2. To assist in compilation/ filling documentation. 3. Perform administrative task for engineering & manufacturing operation as per IATF...

  • Audit & ISO Document Controller

    2 weeks ago

    Klang, Malaysia Metal Recovery Industries Sdn Bhd Full time

    Update All ISO Document - Handling ISO Audit by customer - Experience in ISO and IATF documentation - Responsible for quality management systems, policy development, and audits. - Developing, implementing, and reviewing policies and procedures - Documenting change controls, quality incidents, and action plans - Lead ISO/IATF Certification and Audit Pay:...

  • Documentation Clerk

    1 week ago

    Port Klang, Malaysia NEXT LOGISTICS SDN BHD Full time

    Responsibilities: - To support daily warehouse activities including incoming, outgoing, invoicing and stock control. - Generate packing list, delivery order, container checklist for warehouse operations. - Data-entry for all received goods and outgoing goods into computer system and ensure accurate inventory records. - Prepare and issue tax invoice, accept...

  • Quality Control Inspector

    1 week ago

    Port Klang, Malaysia AGENSI PEKERJAAN NS SHUE Full time

    JOB VACANCY POSITION - QC INSPECTOR LOCATION - PANDAMARAN, PORT KLANG SALARY - RM 2000-3000 Job Requirements: 1. Minimum of 1 year of experience as a QC Inspector in a relevant industry. 2. Strong knowledge of quality control procedures, methodologies, and documentation. 3. Familiarity with quality assurance standards and regulations relevant to the...

  • Quality Control Assistant

    2 weeks ago

    Port Klang, Malaysia Region Food Industries Sdn Bhd Full time

    The Quality Control Assistant is responsible for conducting in-line inspections on assigned processing lines, performing laboratory testing and chemical analysis, and verifying that finished products meet established quality and safety specifications. This role ensures that all products comply with internal standards and regulatory requirements before...

  • Internship Trainee

    2 weeks ago

    Klang, Malaysia DKSM Sdn. Bhd. Full time

    **Scope of Work** - To ensure documents, drawings, engineering specifications and W.I are submitted and approved by relevant Department Heads before registering for implementation. - To improve productivity through work or procedure simplification and computerization to have easy and quick access to document information. - To initiate proper filing system...

  • Shipping Documentation Executive

    2 weeks ago

    Klang, Selangor, Malaysia FATS AND OILS WORLD SDN BHD Full time 40,000 - 60,000 per year

    We are seeking a detail-oriented and proactive Shipping Documentation Executive to join our logistics team. The ideal candidate will be responsible for preparing and managing all shipping and export documentation, ensuring timely and accurate processing to support smooth international trade operations.Responsibilities:Improve the operational systems and...