Project Coordinator

1 week ago

Petaling Jaya, Malaysia Systems Electronics & Engineering Sdn Bhd Full time

**Position Overview**:
**Key Responsibilities**:
1. Project Planning and Coordination:

- Assist in the development of project plans, timelines, and budgets in collaboration with project managers.
- Coordinate project activities, meetings, and resources to ensure smooth execution and adherence to deadlines.
- Act as a liaison between project teams and stakeholders, facilitating communication and ensuring alignment on project objectives.

2. Documentation and Reporting:

- Maintain accurate project documentation, including meeting minutes, action items, and project status reports.
- Prepare and distribute regular progress reports to stakeholders, highlighting achievements, milestones, and potential risks.
- Ensure project files and documentation are organized and accessible to team members as needed.

3. Resource Management:

- Assist in resource allocation and scheduling to ensure optimal utilization of team members and resources.
- Monitor project budgets and expenditures, tracking costs and expenses against approved budgets.
- Identify resource constraints or conflicts and collaborate with project managers to resolve them effectively.

4. Quality Assurance and Compliance:

- Support quality assurance efforts by monitoring project deliverables and ensuring compliance with established standards and requirements.
- Conduct periodic reviews and evaluations to identify areas for improvement and implement corrective actions as needed.
- Ensure project activities adhere to company policies, procedures, and regulatory requirements.

5. Risk Management:

- Identify potential risks and issues that may impact project timelines or outcomes, and work proactively to mitigate them.
- Assist in the development of risk management plans and contingency strategies to address project uncertainties.
- Communicate effectively with project teams to raise awareness of potential risks and facilitate risk mitigation efforts.

**Qualifications**:

- Bachelor's degree in Business Administration, Project Management, or related field.
- Proven experience in project coordination, administration, or related roles.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
- Proficiency in project management software and tools, such as Microsoft Project, Asana, or Jira.
- Ability to work effectively in a fast-paced, deadline-driven environment while maintaining a high level of accuracy and attention to detail.
- PMP certification or equivalent is a plus.

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