Personal Assistant to Deputy Managing Director

1 week ago

Melaka, Malaysia Len Cheong Resources Sdn Bhd Full time

Key Responsibilities

**1. Executive Support**
- Manage the DMD’s daily schedule, including meetings, appointments, and travel arrangements.
- Prepare briefing notes, reports, and presentations for the DMD ahead of meetings and events.
- Ensure timely follow-ups and reminders on pending matters and deadlines.

**2. Administrative Duties**
- Draft, review, and format letters, reports, contracts, and internal/external communications.
- Maintain an organized filing system (digital and physical) for confidential and business documents.
- Assist in preparing agendas, minutes, and action items for meetings.
- Monitor, track, and report on projects and tasks delegated by the DMD.

**3. Stakeholder Management**
- Serve as the first point of contact between the DMD and key stakeholders (clients, partners, consultants, authorities, staff).
- Coordinate communication and ensure timely responses to inquiries.
- Support the DMD in maintaining strong business relationships with stakeholders.

**4. Project & Business Support**
- Assist with research, data gathering, and preparation of business proposals, pitch decks, and reports.
- Liaise with internal departments (Legal, Finance, Operations, HR, etc.) to follow up on matters assigned by the DMD.
- Monitor the progress of key projects, providing status updates and highlighting issues requiring attention.

**5. Event & Travel Coordination**
- Plan, coordinate, and manage logistics for business trips, events, and conferences.
- Provide on-site assistance during important meetings, site visits, and events.

**6. Confidentiality & Discretion**
- Handle sensitive corporate, legal, and personal matters with the highest level of integrity.
- Safeguard all information related to the DMD and company business activities.

Pay: RM2,003.34 - RM4,502.01 per month

**Benefits**:

- Opportunities for promotion
- Professional development

**Education**:

- Bachelor's (preferred)

Work Location: In person

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