Administration Office Clerk

4 hours ago

Subang Jaya, Malaysia ZHAF REICH CONSTRUCTION SDN. BHD. Full time

**Position Title: Administrative Clerk**

**Job Summary**:
The Administrative Clerk is responsible for performing a variety of administrative and clerical tasks to support the efficient operation of the office. This role involves managing records, handling correspondence, and assisting with office functions to ensure smooth workflow and organizational efficiency.

**Key Responsibilities**:
**1. Administrative Support**:

- Provide general administrative and clerical support to various departments as needed.
- Prepare and process documents, reports, and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.

**2. Document Management**:

- Maintain and update physical and electronic filing systems.
- Organize and manage office documents, ensuring accurate and timely filing.
- Handle incoming and outgoing mail and packages.

**3. Communication**:

- Assist with drafting, formatting, and proofing internal and external communications.
- Greet and assist visitors in a professional manner.

**4. Office Operations**:

- Monitor and order office supplies, ensuring inventory levels are maintained.
- Perform data entry tasks, maintaining accurate records and databases.
- Assist in the preparation and processing of invoices and expense reports.

5. Customer Service:

- Provide exceptional service to internal and external clients, addressing inquiries and resolving issues.
- Facilitate effective communication between departments and stakeholders.

**6. Compliance and Confidentiality**:

- Adhere to company policies and procedures, including those related to confidentiality and data protection.
- Ensure compliance with legal and regulatory requirements in all administrative tasks.

**7. Other Duties**:

- Assist with special projects and tasks as assigned by supervisors.
- Perform other duties as required to support the overall objectives of the organization.

**QUALIFICATIONS**:
**Education**: High school diploma or equivalent required; associate degree or relevant certification is a plus.

**Experience**:Previous experience in an administrative or clerical role preferred.

**Skills**:

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Detail-oriented with strong problem-solving abilities.

**Job Types**: Full-time, Fresh graduate

Pay: RM1,800.00 - RM2,500.00 per month

**Benefits**:

- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

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