Venue and Event Manager

1 week ago

Malaysia Fairview International School (FIS) Full time

Venue and Event Manager

Responsibilities: - Managing all maintenance and repairs of the venue grounds, property, equipment, and facilities. - Ensuring that the venue and facilities are clean and organized. - Managing all bookings for events and liaising with the clients to determine event requirements. -Preparing venue hire packages and pricing options and negotiating with clients. -Supervising all staff including groundsmen, event staff, and maintenance personal. -Scheduling and coordinating the rental of sound equipment, furniture, and other venue equipment. -Liaising with catering services and supervising their requirements and logistics. -Promoting the location and events through a variety of marketing channels such as social media. -Supervising the operations of events and tending to any incidents or queries. -Managing all administrative tasks such as insurance, booking schedules, and invoicing. -Communicating and enforcing all security regulations and protocols. -Communicate effectively with clients to understand their event objectives, preferences, and specific needs. -Lead and manage Dominus teams, including internal staff and external contractors, delegating tasks, providing guidance, and ensuring collaboration and efficiency. -Oversee on-site event operations, manage staff, troubleshoot issues, and ensure seamless execution of events. -Develop event marketing strategies, create promotional materials, and leverage various channels to maximize event exposure and attendance. -Build and maintain strong relationships with clients, vendors, sponsors, and stakeholders, ensuring client satisfaction and fostering long-term partnerships. -Conduct post-event evaluations, gather feedback, and analyze event success metrics to identify areas for improvement and inform future event planning. -Ensure events comply with relevant legal, health, safety, and licensing requirements, obtaining necessary permits and permissions as needed. Requirements: -Bachelor’s degree in events management, hospitality, or similar preferred. -A minimum of 2 years experience as a venue or event manager preferred. -Ability to multitask and remain calm in stressful situations. -Excellent promotional ability and knowledge of marketing channels and techniques. -Sound knowledge of safety measures and risk management strategies. -Great interpersonal and communication abilities. -Exceptional organizational and time management skills. -Strong negotiation skills and leadership abilities. -Willingness to work long hours and on weekends and holidays.

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