Agency Secretary

7 days ago

Kuching, Malaysia YSLgroup Full time

**JOB SCOPES**:

- **Administrative Support**: Manage office tasks, scheduling, and correspondence for agency executives.
- **Meeting Coordination**: Organize and prepare for meetings, including agendas and minutes.
- **Documentation**: Maintain agency records, files, and documentation.
- **Confidentiality Management**: Safeguard sensitive information and maintain confidentiality.
- **Event Planning**: Assist with organizing agency events or appointments.
- **Report Preparation**: Compile and draft reports, presentations, and agency-related documents.
- **Regulatory Compliance**: Ensure agency adheres to legal and regulatory guidelines.
- **Task Delegation**: Assign tasks to relevant team members and track progress.

**REQUIREMENTS**:
**Educational**:

- Min SPM / STPM / Diploma and higher in related field
- Highly fresh graduated (internship)

**Experience**:

- Minimum of 1 of secretarial or administrative experience, preferably in an agency setting.
- Fresh graduated with no experience (will be given guidance)

**Skills**:

- Strong organizational and time management skills.
- Excellent written and verbal communication.
- Proficiency in MS Office and other office software.
- **Interpersonal Skills**: Professional, discreet, and able to work well with various stakeholders.
- **Multitasking**: Ability to handle multiple tasks and prioritize effectively.
- **Confidentiality**: Ability to handle sensitive information with discretion.
- **Legal Knowledge**: Familiarity with legal, compliance, and regulatory frameworks (preferred).

**Additional Requirements**:

- **Language Skills**: Able to speak in English & Malay (Mandarin would be an advantage)
- **Willingness to Travel**: Availability to visit clients as necessary.

**BENEFITS**:

- Commissions & Yearly Bonuses
- Incentive given for good performance

**Job Types**: Full-time, Internship

Pay: RM1,800.00 - RM2,000.00 per month

**Benefits**:

- Maternity leave
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus
- Yearly bonus

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