In-house Company Secretary

**About the Job**

The Senior Manager - Corporate Secretary is responsible for overseeing and managing the corporate governance practices, compliance, and administration of the company. This includes the preparation and review of the Integrated Annual Report (IAR), Board and Board Committee meetings, Annual General Meetings (AGM) and Extraordinary General Meetings (EGM), as well as statutory submissions and filings. The role requires strong organizational, communication, and legal skills to ensure smooth and efficient governance processes, compliance with regulatory requirements, and support for the Board and senior management.

**Responsibilities**:
**Integrated Annual Report (IAR) Management**:

- Lead the planning, organization, and write-up of the Integrated Annual Report (IAR), focusing on Corporate Information, Corporate Governance Overview Statement, and the Corporate Governance Report.
- Ensure adherence to IAR timelines by all persons in charge (PICs) and coordinate with relevant departments to gather necessary data and information.

**Board and Committee Meeting Management**:

- Plan and coordinate the yearly agenda, meeting schedules, and dates for Board and Board Committee meetings.
- Manage pre-meeting preparations, including meeting notices, calendar scheduling, compilation and uploading of meeting papers, and preparing presentation materials.
- Attend Board and Board Committee meetings, taking detailed notes and actively participating as required.
- Draft and review meeting minutes and ensure follow-up on matters arising from meetings.

**Annual General Meeting (AGM)/Extraordinary General Meeting (EGM) Coordination**:

- Plan, organize, and facilitate the AGM/EGM in collaboration with an external secretarial firm and internal teams.
- Oversee all necessary logístical arrangements, including notices, documentation, and filings with regulatory bodies.

**Statutory Filings and Compliance**:

- Review, lodge, and ensure the submission of Annual Returns and other statutory documents to the Companies Commission of Malaysia (CCM) as required.
- Maintain a current knowledge of regulatory changes and ensure the company’s compliance with relevant corporate laws.

**Record Keeping and Company Registers**:

- Ensure proper maintenance and regular updating of all company registers and records, including statutory books, share registers, and other governance-related documents.

**Document Preparation and Resolution Management**:

- Review, draft, and prepare written resolutions, statutory documents, and other governance-related materials.
- Ensure that all corporate governance documentation is in compliance with relevant regulations.

**Audit Support**:

- Provide auditors with relevant documents and information required for statutory audits.
- Assist in ensuring compliance with auditing and financial reporting requirements.

**Board Policies and Terms of Reference**:

- Review and ensure that Board policies, charters, and Terms of References (TORs) are up to date, in line with best practices, and duly approved by the Board.

**Board Performance Assessment**:

- Assist in evaluating the performance and effectiveness of the Board, individual Board members, and Board Committees.
- Support the development of improvement plans based on assessments and feedback.

**Training and Development**:

- Identify and recommend relevant training and development programmes for Directors and senior management to enhance governance knowledge and capabilities.
- Coordinate Board Induction Programmes for new Directors, ensuring they are properly onboarded.

**Corporate Announcements**:

- Oversee and manage corporate announcements, ensuring timely and accurate disclosures to Bursa Malaysia and Singapore Exchange (SGX) in accordance with regulatory requirements.

**Employee Share Option Scheme Administration**:

- Administer and oversee the company’s Employee Share Option Scheme, liaising with the share registrar and managing the execution of related exercises.

**Corporate Website Management**:

- Update and maintain the corporate website in relation to governance areas, ensuring that relevant and up-to-date corporate governance information is available to stakeholders.

**Qualifications & Experiences Needed**
- Bachelor’s degree in Corporate Governance, Business Administration, or a related field.
- Proven experience as a Corporate Secretary within a multinational corporation, with demonstrated leadership of a team.
- Certified member of the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA).
- Excellent communication skills with a professional and polished presentation.
- Healthy Body Mass Index (BMI) within the normal range.

Pay: RM8,000.00 - RM15,000.00 per month

License/Certification:

- MAICSA (required)