Assistant Vice President, Corporate Secretarial

**Assistant Vice President, Company Secretarial and Compliance**

Department: Company Secretarial

Location: Kuala Lumpur, Malaysia

**Job Purpose**

The role serves as the Company Secretarial for the company and its subsidiaries, holding statutory responsibilities under the Railway Act 1991 (Act 463) and the Companies Act 2016. This role ensures compliance with all statutory, regulatory, and corporate governance requirements, manages Board and Committee functions, and acts as a key advisor to the Board and senior management on governance and compliance matters.

**Key Responsibilities**

**Statutory and Regulatory Compliance**
- Act as the appointed Company Secretarial for the company and its subsidiaries.
- Ensure full compliance with Act 463, Companies Act 2016, SSM requirements, and Malaysian Code on Corporate Governance.
- Prepare and ensure timely lodgment of statutory forms, annual returns, and notifications to the Companies Commission of Malaysia (SSM).
- Maintain and update all statutory registers, corporate records, and company files.

**Board and Committee Governance**
- Convene, attend, and manage Board, Board Committee, and subsidiary meetings.
- Prepare and circulate notices, agendas, and board papers in compliance with statutory timelines.
- Draft, finalize, and maintain accurate minutes of meetings and circular resolutions.
- Ensure the Board is properly briefed on statutory and governance matters to fulfill their fiduciary duties.

**Corporate Governance C Advisory**
- Serve as the primary advisor to the Board and senior management on statutory obligations and corporate governance requirements.
- Implement and enhance corporate governance frameworks, policies, and best practices.
- Provide guidance on directors’ duties, disclosure requirements, and compliance obligations.

**Stakeholder and Regulatory Liaison**
- Liaise with ministries, regulators, external auditors, tax agents, and legal advisors to support audits and statutory compliance, where applicable.
- Coordinate with internal departments for corporate secretarial matters and special assignments, whenever required.

**Operational and Administrative Support**
- Participate in KPI setting and departmental budgeting activities.
- Ensure continuous improvement of secretarial processes and maintain proper compliance tracking.

**Qualifications & Requirements**
- Licensed Company Secretarial with a valid SSM Practicing Certificate, Companies Commission of Malaysia (SSM)
- Minimum 10 years of corporate secretarial experience, preferably in a group or listed company environment.
- Strong knowledge of Companies Act 2016, SSM requirements, Listing Requirements, and corporate governance standards.
- Excellent drafting, documentation, and communication skills in English and Bahasa Malaysia.
- Proven ability to interact confidently with the Board, senior management, regulators, and external stakeholders.
- High integrity, professional discretion, and ability to manage multiple priorities under tight deadlines.
- Additional certifications in **Corporate Governance**, **Chartered Governance Professional (CGP)**, **AML/CFT Compliance**, **ISO 37001**, or **PDPA compliance** will be an advantage.

Pay: RM6,000.00 - RM10,000.00 per month

Application Question(s):

- How many years of experience do you have in corporate secretarial roles?
- Have you held a senior managerial role?
- What is your expected salary?
- How much notice are you required to give your current employer?

License/Certification:

- Do you hold a qualification from the MAICSA or etc? (preferred)

Work Location: In person