Admin Receptionist

1 week ago

Puchong, Malaysia FINBOND INDUSTRIES SDN BHD Full time

**Position Overview**:
We are seeking a professional, organized, and friendly Receptionist cum Administrative Assistant to manage our front desk daily and perform a variety of administrative and clerical tasks. As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming impression for clients, visitors, and employees, while also providing essential support to ensure efficient office operations.

**Key Responsibilities**:
**Reception Duties**:

- Greet and welcome guests and visitors in a professional and friendly manner upon their arrival at the office.
- Direct visitors to the appropriate person, meeting room, or office location.
- Answer, screen, and forward incoming phone calls promptly and courteously.
- Receive, sort, and distribute daily mail, deliveries, and courier packages.
- Maintain a tidy, presentable, and well-organized reception area and lobby.
- Manage meeting room bookings and ensure they are prepared for scheduled meetings.
- Maintain office security by following safety procedures and controlling access via the reception desk

**Administrative Duties**:

- Perform general clerical duties including photocopying, faxing, scanning, mailing, and filing documents (both physical and digital).
- Monitor and maintain office supplies inventory (stationery, pantry items, etc.); place orders and verify receipt of supplies.
- Assist in scheduling and coordinating appointments, meetings, and company events.
- Provide administrative support to various departments or managers as needed (e.g., data entry, preparing correspondence, compiling reports).
- Coordinate with vendors for office maintenance, repairs, or services (e.g., building management, cleaners, equipment technicians).
- Assist with travel arrangements (flight/hotel bookings) for staff, if required.
- Manage petty cash or assist with basic expense tracking and claims processing, if required.
- Perform other related administrative tasks as assigned by management.

**Qualifications and Requirements**:

- Minimum SPM, Certificate, or Diploma in Business Administration, Office Management, Secretarial Studies, or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Professional attitude and appearance.
- Solid written and verbal communication skills in both English and Bahasa Malaysia. Proficiency in other languages is an advantage.
- Excellent organizational skills and attention to detail.
- Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
- Strong customer service orientation and interpersonal skills.
- Resourceful and proactive approach to problem-solving.
- Ability to be discreet and handle confidential information appropriately.
- Punctual, reliable, and trustworthy.

**Working Conditions**:

- Standard office hours Monday to Friday, 9:00 AM to 6:00 PM
- Primarily based at the front desk in an office environment.

Pay: RM1,707.77 - RM2,257.55 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development
- Vision insurance

Work Location: In person

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