Admin Assistant

1 week ago

Port Klang, Malaysia SUPERB COLD CHAIN LOGITICS SDN BHD Full time

**1. Administrative Support**
- Provide day-to-day administrative support to the Accounts Department.
- Organize and maintain accounting files, documents, and records in an orderly manner (physical and digital).
- Assist in preparing reports, letters, and documents as required by the finance team.

**2. Data Entry & Documentation**
- Perform accurate data entry for invoices, receipts, payments, and journal entries into the accounting system.
- Assist in the preparation and issuance of payment vouchers, invoices, and credit notes.
- Update spreadsheets and internal databases with financial data.
- Scan, file, and archive financial documents according to audit and company requirements.

**3. Account Payable & Receivable Support**
- Assist in tracking supplier invoices and ensure timely payment processing.
- Help follow up with clients for outstanding payments and update the receivables list.
- Match purchase orders, delivery orders, and invoices for payment processing.
- Prepare simple payment schedules and reminders.

**4. General Office Duties**
- Maintain office supplies inventory for the Accounts Department.
- Ensure proper housekeeping of the finance workspace.
- Perform any other administrative or accounting-related tasks as assigned by the superior.

**Requirement**:
**1. Education & Qualifications**
- Minimum **SPM / STPM / Diploma** in **Accounting, Business Administration**, or related field.
- Basic accounting knowledge or coursework is an added advantage.

**2. Experience**
- At least **1-2 years** of relevant working experience in **administration**, **accounts support**, or **clerical duties**.
- Fresh graduates with internship experience in a finance/admin role are also encouraged to apply.

**3. Technical Skills**
- Familiarity with basic **accounting software** (e.g., UBS, SQL, AutoCount, or similar) is preferred.
- Comfortable with data entry, managing files (physical & digital), and handling office communication.

**4. Organizational & Administrative Skills**
- Good **attention to detail** for accurate data entry and document management.
- Strong **organizational skills** to maintain proper filing systems and handle multiple tasks.
- Ability to manage time efficiently and **meet deadlines**.

**5. Communication & Interpersonal Skills**
- Basic **written and verbal communication skills** in English and Bahasa Malaysia.
- Able to communicate professionally with suppliers, clients, and internal staff.
- Good **team player** with a helpful and cooperative attitude.

**6. Other Requirements**
- Responsible, trustworthy, and maintains **confidentiality** with financial data and documents.
- Willing to perform **general office duties** and support the finance team in various tasks.
- Able to **adapt to changing priorities** and work under mínimal supervision.

**Job Types**: Full-time, Permanent

Pay: RM1,800.00 - RM2,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus

Ability to commute/relocate:

- Port Klang: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (required)

**Language**:

- English (preferred)
- Bahasa (preferred)

**Location**:

- Port Klang (preferred)

Willingness to travel:

- 75% (preferred)

Work Location: In person

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