Admin Assistant

1 week ago

Bangi, Malaysia International Refreshment Machines Sdn Bhd Full time

**ROLES & RESPONSIBILITIES**
- To support Account Team Lead and involve in full AP function, i.e. from invoice processing to payment processing.
- To ensure all invoices/bills/reimbursements/claims are correctly coded i.e. correct branch and department code
- Verify vendor bank details information by call to supplier or internal checklist.
- Prepare the payment batches information to ensure payments are correctly recorded. Ensure all payments are processed successfully according to the payment timelines.
- Answer to all payment related queries and resolve invoice/payment issues.
- Notify payment by providing remittance advice to suppliers / vendors.
- Request Statement of Accounts from vendors and perform AP reconciliation and clear open items on timely basis.
- Maintain copies of payment vouchers, invoices, or correspondence necessary filed and maintained.
- Preparation and verify the of staff claim and ensure accurate and completeness of supporting documents submitted to finance.
- Issue invoices or credit notes to customer
- Request payment advice from the customers and perform knock off in the accounting system.
- Responsible to update cash receipts entry daily accounting matters.
- Undertake special assignments on data analysis, ad-hoc function, and related duties when necessary.

**REQUIREMENTS (Education, Years of Experience, Skills, Etc)**
- **Education**: SPM is minimum requirement with good grades in language and mathematics.
- **Working Experience**: Minimum 3 years of experience as admin or as finance clerk
- **Communication Skills**: Strong written and verbal communication skills are essential
- **Organizational Skills**: Administrative assistants are responsible for managing schedules, appointments, and various tasks. Strong organizational skills are crucial for handling multiple responsibilities efficiently.
- **Computer Skills**: Proficiency in basic office software (such as Microsoft Office Suite) and the ability to quickly learn new software programs are important. Knowledge of spreadsheet and database software can also be beneficial.
- **Customer Service Skills**: Administrative assistants often interact with clients, vendors, and other stakeholders. Good customer service skills, including a professional and friendly demeanour, are important.

**Multitasking Abilities**: Administrative assistants are often required to juggle multiple tasks simultaneously. The ability to multitask without compromising the quality of work is a valuable skill

Pay: RM2,000.00 - RM2,200.00 per month

Schedule:

- Monday to Friday

Application Question(s):

- what is your expected salary?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 1 year (preferred)

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