Sales Admin Assistant

1 week ago

Semenyih, Malaysia PMI Cotton Industries Sdn Bhd Full time

**Job Summary**:
We are seeking a detail-oriented and proactive Sales Admin Assistant to support our Sales and Operations teams. This role is critical in managing the end-to-end order processing workflow — from verifying customer credit to issuing Sales Orders, coordinating with internal departments, and ensuring timely delivery and invoicing.

**Key Responsibilities**:

- **Sales Order Management**_
- Review and verify customer Purchase Orders (POs) upon receipt.
- Perform credit checks on customers before issuing any Sales Order, including verifying credit terms and outstanding balances.
- Generate and issue accurate Sales Orders (SOs) upon confirmation of customer credit status.
- Ensure Sales Order details align with customer requirements and internal policies.
- **Coordination and Liaison**_
- Coordinate with the Production Planning team to confirm product availability and delivery lead times.
- Liaise with the Logistics team to schedule and confirm deliveries.
- Communicate with customers to confirm delivery schedules, resolve discrepancies, and provide order updates.
- **Documentation & Billing**_
- Prepare and issue Delivery Orders (DOs) for confirmed shipments.
- Generate accurate Sales Invoices, ensuring all pricing, quantities, and tax details are correct.
- Handle e-Invoice issuance and submission in compliance with customer and regulatory requirements.
- **Administrative Support**_
- Maintain and organize accurate records of Sales Orders, Delivery Orders, and Invoices.
- Monitor outstanding invoices and coordinate with the finance team on overdue payments.
- Assist in compiling sales-related data and reports for internal use.
- Provide administrative support to the Sales team, including filing, data entry, and customer correspondence.

**Requirements**:

- Minimum in Diploma Business Administration, Accounting, or related fields.
- Proven experience in sales administration, order processing, or related roles.
- Familiarity with credit assessment processes and basic accounting principles.
- Strong organizational skills and attention to detail.
- Effective communication and coordination abilities.
- Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP or invoicing systems is an advantage.
- Ability to work independently and manage multiple priorities in a fast-paced environment.

**Benefits:

- **
- Annual Bonus — Your contributions are valued and rewarded each year.
- Annual Dinner — Celebrate achievements and strengthen bonds with colleagues.
- Sports Day (Twice a Month) — Stay active and build team spirit with fun sports activities every two weeks.
- Panel Clinic — Access to company-appointed clinics for your healthcare needs.

Join us and experience a supportive, dynamic, and rewarding work environment

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: From RM2,400.00 per month

**Benefits**:

- Free parking
- Professional development

**Experience**:

- Customer support: 1 year (preferred)
- Administrative: 1 year (preferred)
- SQL: 1 year (preferred)

Work Location: In person

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