Administration Executive

SUMMARY OF THE ROLE

We’re seeking an Administration Executive who will support the regional office by executing various administrative tasks as assigned and as per operating procedures or clearly established processes.

This position will report directly to Administration Manager, and will be based in Glenmarie, Shah Alam, Malaysia.

Responsibilities- Handle day-to-day general office administration work, operational, and coordination for the regional office- Coordinate travel and logistics for meeting and/or events, both domestic and international- Receive, classify, consolidate, and/or summarise documents and information- Maintains records of processed documents and files- Make use of relevant systems or software in accordance with detailed instructions and well-established processes- Undertake other assignments and ad-hoc functions assigned by the manager

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field with minimum 3 years of relevant experience required
- Preferably have solid experience and knowledge in administration management
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools
- Good communication skills in English both verbal and written

Personal Qualities
- Acts on own initiative, makes things happen and accepts responsibility for the results
- Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively
- Communicates in a clear, precise and structured way; presents effectively
- Cooperates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals
- Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development
- Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results

What We Offer
- Competitive compensation and benefits
- Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy
- Career development opportunities across multiple disciplines and geographies
- Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores
- A supportive and inclusive company culture where you can be your authentic self
- A focus on having fun together through team buildings and social activities

POSITION INFORMATION

Company:
Jotun Paints (Malaysia) Sdn. Bhd.

Contract Type:
Regular

Time Type:
Full time

CLOSING DATE (dd.mm.yyyy):
28.01.2025

WHO WE ARE

Seeing a prominent market in South East Asia (SEAP), Jotun opened its first factory in Thailand in 1968. Rapid economic development in the region led to new companies and factories in countries such as Singapore, Malaysia, Indonesia, Vietnam, Philippines, Myanmar, Cambodia and Australia. Jotun SEAP has been awarded a Korn Ferry Engaged Performance Award for year 2019, in recognition of achieving a best-in-class level of “Enablement”. We are proud to have an incredibly diversified region with more than 2,000 employees that come from different nationality and background, working together in delivering profitable growth. Throughout our history, we have focused in providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.

Jotun Malaysia and Singapore were established in 1983 and 1971, respectively. With the consolidation of Jotun Malaysia & Singapore in 2016, the organisation has consistently delivered strong growth and profitability to become today one of the main contributors to our business in the South East Asia and Pacific region. The company operates three factories in Shah Alam and Nilai and has a wide network of offices and warehouses across Malaysia and Singapore, providing efficient and timely response to our customers. Our aim is to develop employees through a culture of continuous feedback, learning and growth.

Visit our

Career Page

to know more about life at Jotun.

Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.