Admin Assistant

2 weeks ago

Subang Jaya, Malaysia You Pharmacy Sdn Bhd Full time

You Pharmacy Sdn Bhd is your friendly neighborhood healthcare provider that satisfies all your healthcare needs. The company is growing and expanding. We are looking for passionate individuals with positive attitudes to serve and become the most reliable health partners for our customers. Unleash the potential in you and join our growing team today

Job Description Admin Assistant:
Answer and direct phone calls; Organize and schedule appointments and meetings; Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Submit and reconcile expense reports; generate reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication

Implement clerical duties and administrative processes

Conduct data entry

**Administrative Assistant Skills and Qualifications**:

- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication

**Education and Experience Requirements**
- High school diploma or equivalent education required
- Experience as administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- fresh graduates are welcome to apply

**Salary**: RM1,800.00 - RM2,500.00 per month

Schedule:

- Fixed shift

  • Admin Assistant

    2 weeks ago

    Subang Jaya, Malaysia Dance Space Sdn Bhd Full time

    **Admin Assistant** Location : Dance Space Subang, NU Empire Subang Working Day : 5 days per week Benefits: Hospitalization Insurance (GHS), Medical Entitlement, Leave Entitlement, Transport Allowance Responsibilities: 1. Assist outlet admin and operational matters 2. Prompt and efficient customer service with clients on collection and queries 3....

  • Admin Assistant

    3 days ago

    Subang Jaya, Malaysia RAKAN IKHLAS SERVICES SDN BHD Full time

    To assist the assigned department with what is needed. - To maintain a proper documentation upkeep. - To maintain proper data on all types of transaction, including matters related to Fomema, passport, work permit, special pass, etc. - To maintain and update admin processing data in system on time. - To prepare the admin processing and statistic report to...

  • Admin Assistant

    2 weeks ago

    Subang Jaya, Malaysia ArkiPac Sdn Bhd Full time

    To assist in administration duties. Adhoc duties as assigned by superior SPM / STPM / Professional Cert / Diploma Must be willing to work at Subang Jaya Possess own transport Required skill(s): Admin & HR support, MS Office. 1 year(s) of working experience in Admin field Preferably Junior Executives specializing in Clerical/Administrative Support...

  • Admin Assistant

    3 days ago

    Subang Jaya, Malaysia Avant Aegis Sdn Bhd Full time

    We are currently looking for an organized and detail-oriented **Admin Assistant** to join our organization. If you're seeking a challenge and a broad experience in corporate admin & accounts affairs, search no more! **Responsibilities**: - To provide general administrative and operations support including keeping proper filing records and maintaining...

  • Admin & Account Assistant (Subang)

    1 day ago

    Subang Jaya, Malaysia ATS Air Solutions Sdn Bhd Full time

    **Account & Admin Assistant (Subang)** - Assist in day to day accounting & admin operations. - Maintain and update accounting entries - Assist in checking expenses and staff claims - Assist and perform bank's reconciliation - Assist in audit preparation (Training will be provided) - To keep track of relevant documents, record and proper filing - Assist in...

  • Admin Assistant

    1 week ago

    Subang Jaya, Malaysia INTISAR STRATEGIES SDN BHD Full time

    '¢ Office Admin Assistant '¢ Knowledge of office management systems and procedures '¢ Working knowledge of office equipment, like printers and fax machines '¢ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) '¢ Excellent time management skills and the ability to prioritize work '¢ Attention to detail and problem solving skills '¢...

  • Admin Assistant

    5 days ago

    Subang Jaya, Malaysia RAKAN IKHLAS SERVICES SDN BHD Full time

    To ensure all foreign workers working permit and passport are valid during their employment in Malaysia. - To ensure all documents issued are returned by Operating Team after necessary processing. - To ensure all documents being updated and filled. - To maintain proper data on all types of transaction, including matter related Fomema, passport, work permit,...

  • Admin Account Assistant

    3 days ago

    Subang Jaya, Malaysia Subang Jaya Full time

    **Job Description**: We are looking for a motivated and detail-oriented Admin cum Account Assistant to join our team. This is an entry-level position and ideal for fresh graduates or school leavers who are eager to learn and grow in administrative and basic accounting tasks. Key Responsibilities: Perform general administrative duties such as filing, data...

  • Admin Assistant

    1 week ago

    Subang Jaya, Malaysia Setia AC Sdn Bhd Full time

    _**Responsibilities**_ - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain...

  • Accounts Executive

    5 days ago

    Subang Jaya, Malaysia ATS Air Solutions Sdn Bhd Full time

    **Account & Admin Assistant (Subang)** - Assist in day to day accounting & admin operations. - Maintain and update accounting entries - Assist in checking expenses and staff claims - Assist and perform bank's reconciliation - Assist in audit preparation (Training will be provided) - To keep track of relevant documents, record and proper filing - Assist in...