Centralize Admin Executive

2 weeks ago

Kuala Lumpur, Malaysia HITACHI ASIA (MALAYSIA) SDN. BHD. Full time

**Description**
- Handling and generating sales order, preparing sales invoices and purchase orders, not limited to but including vendor registration and generating sales related reports.
- Liaison with external service providers - suppliers, warehouse, transporters to ensure smooth operation and timely deliveries by complying with the Company’s standard operational procedures
- Attending to customers’ requests or enquiries and filing of documents.
- Provide general office administrative and corporate affairs support including but not limited to corporate communication and events, group purchasing initiatives, office services, facilities and infrastructure and office tenancy and related matters. To ensure all corporate and admin services are operating smoothly and any issues are resolved on a timely basis.
- Collaborate with all departments to standardize and simplify all internal processes and systems. Organize and maintain digital records systematically to ensure easy reference and tracking.
- Maintaining non-trade vendors and group companies contact database, corporate files and contracts. Any update should be reflected to ensure information is accurate at all times.
- Attend to all customer enquiries and forward to relevant Hitachi Group for further actions.
- Other ad hoc works as assigned from time to time.

**Requirements**:

- Diploma / Bachelor’s Degree in any field of study.
- Proficiency of Microsoft Office (Word, Excel, Powerpoint and Outlook)
- Experience in using Enterprise System (SAP, Oracle, Workday, etc.)
- Pro-active and enthusiastic team player
- Must be detail-oriented and well organized.
- More than 5 years' experience in sales admin role and familiar with order processing and invoicing process, preferably in an IT software environment but not mandatory.
- Must have the ability to prioritize, multi-task and to work in a fast-paced environment.

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