Supply Chain Coordinator

MAIN JOB FUNCTION - Coordinate and oversee overall supply chain department to ensure smooth project execution. KEY RESPONSIBILITIES & ACCOUNTABILITIES 1. Routine work: a. Coordinator - Liaise and instruct team member and delegate the work accordingly - Planning work accordingly based on routine and project basis - To ensure task given to team member has been executed - Communicate effectively between team member (each branch) - Do meeting or join meeting related to supply chain - To see overall and monitor supply chain department - Propose solution to superior to solve problem - To handle in maintain of comprehensive internal audit system in relation to ISO: Quality Management. b. Purchaser - Sourcing for suppliers to get at least 3 quotations. - Negotiating with the suppliers for best price and financial terms - Issuance of Purchase Order - To follow up with suppliers after issuance of Purchase Order to meet the time frame c. Material Receiver - To implement proper material receiving system. - To receive or monitor the goods/services sent by the supplier at the designated delivery point and to ensure the material/services are in good condition and following the specification as per order. - To check and reject any materials, machines, equipments, tools etc. that are defective and not up to the agreed standard. - To sign the Delivery Order and keep a record. d. Material Usage Controller - To implement a proper material usage controlling system based on project loading - To issue/distribute the materials, machines, equipments, tools etc. as ordered by the Project Team. - To carry out stock take on all materials used. - To ensure materials, machines, equipments, tools etc. are calibrate as per project usage - To plan for next order promptly. - To monitor and ensure the stock level of materials, machines, equipments, tools etc. are adequate at all times. - To ensure materials, machines, equipments, tools etc. are not misused or missing. - To ensure materials machines, equipments, tools etc. used are in accordance with claims to the client. d. Store Keeper - To implement a proper warehousing/storage system. - To keep and update stock record for all materials, machines, equipments, tools etc. which include information related to quantity of deliveries, amount used and balance quantity. - To produce the Monthly Stock Report. - To arrange schedule maintenance for all equipment/machines and maintain proper documentation/record. e. Logistician - To implement proper logistics system. - Working with Warehouse & Logistic Supervisor, Project Team in providing logistics services. - Arrange transport for mobilization and demobilization of materials, machines, equipments, tools etc from warehouse/store to project sites and from project sites to warehouse/store. - Supervise direct hire/subordinate during mobilization and demobilization phase. - Monitor schedule and execute maintenance (including roadtax and insurance) for company vehicles at HQ and other branches. Responsibilities include but are limited to: 2. Project related: a. Pre-Project Phase: - Work with the project teams to set up stores systems on the onshore/offshore facilities. - Comply to Petronas Checklist and inspection (vehicle, lorry) - Develop internal relationships - Develop processes for manifesting, receiving and back loading activities - Implement systems for control of stock and spares. - Assist with management of project procured capital spares/equipment/machine/etc. b. Project Execution Phase: - Provide assistance with inter-facility transfers. - Provide Letter (Pengambilan barang) to direct hire to be sign - DO (delivery order) need to fill in and sign by client side - Perform cyclic stock takes on spares inventory and consumables, reviewing condition, categorization, levels and order points, and prepare reports. - Assist with the safe operation of Helicopter operations, supply vessels and freight. - Control and monitor dangerous goods, waste management and recycling activities. - Handle logistic requirement for mobilization of materials, equipment, machines, tools etc to onshore/offshore project site. - To ensure that any rental equipment, machine etc. (particularly high cost rental) is returned to owner in a timely manner in order to minimize exposure to rental cost. - Physically check 3rd party rental equipment, machine etc. to ensure correct equipment has been received. c. Post Project Phase: - Check for any broken equipment and report to management immediately. - Demobilization of materials, equipments, machines, tools etc back to warehouse/store. - Perform warehouse/store keeper. Others. Any other assignment that will be given by immediate superior or the Management from time to time. QUALIFICATION AND EXPERIENCE - A minimum of 3 or 4 years' experience in procurement and inventory control for onshore/offshore project. - Prior experience in the setup of onshore/offshore stores and logistic operations will be highly regarded. - Formal qualificat