Assistant - Inventory Management

**Date**:5 Feb 2025

**Location**: Shah Alam, 10, MY, 40150

**Company**:idsMED
- **Purchase Order Management**
- Issue purchase order base on business requirement.
- Communicate any material differences in the purchase order confirmation from vendors immediately to superior. Suggest alternative arrangement as discussed with vendors.
- Regularly monitor purchase order status with vendors and maintain the delivery details accordingly in the enterprise computer system to ensure currency of information.
- Highlight to superior on need to expedite, de-expedite purchase orders according to current or anticipated events that could impact customer order fulfilment or inventory position.
- Expedite and negotiate deliveries with principals; resolve issues with regards to replacements, price discrepancies and claims through proactive engagement with internal and external stakeholders.
- Coordinate shipment from origin, import clearance and drayage at destination with vendors and approved service providers to ensure seamless movement of cargo.
- Ensure physically received, tallied, and checked cargo is updated completely and accurately into the enterprise computer system in a timely manner. Routinely keep stakeholders updated on notable cargo arrival.
- Liaise immediately with the relevant internal and external parties in the event of any discrepancies or damages to received cargo. Keep superior informed and obtain appropriate guidance.
- Calculate shipment costing and update the same accurately into the enterprise computer system.
- Ensure complete and accurate documentation and timely compilation of proof of receipt documents and record keeping.
- Compile and match all documents related to purchases and receipts and submit the same to superior for approval and authorisation to release payment to vendors and service providers.
- Regularly housekeep all redundant purchase orders to ensure completeness, accuracy and integrity of data and transactions in the enterprise computer system.
- File all relevant documents in an orderly fashion to enable quick retrieval and referencing by all relevant operations department stakeholders.
- **Quality Management**
- Actively participate in daily inventory management activities encompassing document, information, product, and operations workflows.
- Assist superior to navigate towards zero waste by managing inventory provisions, shrinkages and disposal and continuously strive towards positive cash flow and neutral working capital.
- Jointly responsible for the overall achievement of company revenue, inventory, and customer fulfilment targets.
- Actively monitor and rotate inventories and demonstration equipment consigned to customers and alert supervisor on any impending issues.
- Assist in performing approved inventory movement transactions within the warehouse in the enterprise computer system and coordinate with service provider to witness any physical inventory disposal.
- Regularly organise and/or perform cycle count and assist in conducting inventory count to ensure perpetual inventory accuracy.
- Assist superior in conducting reconciliation of cycle count or inventory count results and making the relevant approved adjustments in the enterprise computer system.
- Review key inventory management reports routinely to monitor purchase order and inventory position, and to institute preventive or corrective measures as deemed necessary upon consultation with superior.
- **Vendor Management**
- Assist superior to perform quarterly audit on the warehouse and related work processes to ensure compliance with good distribution practises medical device (GDPMD) requirement.
- Alert superior at all times of any exceptional events and circumstances that will potentially have a material impact on operations and customer fulfilment.
- Building and maintaining strong supplier relationships.
- Assessing supplier performance and ensuring compliance with contracts and expectations.
- **Purchase Order Management**
- Issue purchase order base on business requirement.
- Communicate any material differences in the purchase order confirmation from vendors immediately to superior. Suggest alternative arrangement as discussed with vendors.
- Regularly monitor purchase order status with vendors and maintain the delivery details accordingly in the enterprise computer system to ensure currency of information.
- Highlight to superior on need to expedite, de-expedite purchase orders according to current or anticipated events that could impact customer order fulfilment or inventory position.
- Expedite and negotiate deliveries with principals; resolve issues with regards to replacements, price discrepancies and claims through proactive engagement with internal and external stakeholders.
- Coordinate shipment from origin, import clearance and drayage at destination with vendors and approved service providers to ensure seamless movement of cargo.
- Ensure physically received, tallied, and checked cargo is upda