Project Executive

3 days ago

KL Eco City, Malaysia Trainocate (M) Sdn Bhd Full time

**Position Overview**:
**Key Responsibilities**:
**1. Participant Coordination & Tracking**
- Track participant enrolments, attendance, and completion status using Excel and project databases.
- Make follow-up calls and send reminders to participants regarding training schedules and requirements.
- Maintain accurate and up-to-date records of participant data and feedback.

**2. Project Administration**
- Document and follow up on key actions and decisions from meetings.
- Ensure project timelines and deliverables are met.
- Support project changes and updates as directed by the project lead.

**3. Stakeholder Engagement**
- Liaise with internal teams, external partners, and training participants to ensure smooth coordination.
- Respond to queries and provide support to stakeholders throughout the project lifecycle.
- Ensure stakeholder views are considered and managed toward effective solutions.

**4. Reporting & Documentation**
- Use Excel to generate reports, dashboards, and summaries for project tracking and performance.
- Maintain project documentation, including enrolment forms, attendance sheets, and feedback logs.
- Assist in preparing presentations and updates for internal reviews.

**5. General Support**
- Provide administrative support for project events, training sessions, and logistics.
- Undertake ad hoc tasks as required to support project success.

**Requirements**:

- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 1 year of experience in project coordination, administration, or training support.
- Intermediate proficiency in Microsoft Excel (e.g., formulas, tables, basic charts, data validation).
- Strong verbal and written communication skills in English and Bahasa Melayu.
- Experience using Microsoft 365 tools (Word, Excel, Outlook, Teams, PowerPoint).
- Ability to work independently and collaboratively in a fast-paced environment.
- Comfortable engaging with diverse stakeholders and participants.

**Key Competencies**:

- Detail-oriented with strong organizational and time management skills.
- Proactive communicator with a customer-service mindset.
- Able to manage multiple tasks and meet tight deadlines.
- Analytical thinker with basic data reporting skills.

Pay: RM2,137.35 - RM3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Work Location: In person

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