Contract Admin

**Position**: Contract Admin (Tender)

**Location**: One South, opposite MRT station near Sungai Besi toll

**Role Overview**:
As an Contract Admin (Tender), you will play a vital role in managing tender submissions, contract administration, and project coordination. This position involves working closely with internal teams, subcontractors, suppliers, and clients to ensure that all documentation is accurate, timely, and in compliance with legal and regulatory standards. You will also support the team in procurement, documentation, and administrative tasks critical to the execution of successful projects.

**Key Responsibilities**:
**Tender & Contract Management**
- Handle all incoming client enquiries promptly, including invitations to tender and requests for quotations.
- Compile and maintain up-to-date tender files, brochures, write-ups, and correspondence to support effective tender submissions.
- Analyse and review tender/contract requirements, terms, and conditions to ensure legal and regulatory compliance.
- Monitor contract/tender expiry and alert relevant departments to initiate renewals or new submissions.
- Work closely with management to draft, review, and negotiate commercially viable tenders and contracts.
- Provide recommendations and clarifications on contractual queries raised by clients.
- Coordinate the preparation and evaluation of subcontractor packages, ensuring compliance and assessing exceptions or qualifications submitted.
- Support the contract holder throughout the contract life cycle, from pre-award to post-award, renewal, or closure.

**Document Control & Reporting**
- Manage and maintain an effective document control system, ensuring accurate numbering, logging, and filing of all documents.
- Generate regular status reports on tender documents and contracts.
- Archive and digitize past project documents and templates, maintaining proper record retention.

**Procurement & Administrative Support**
- Manage procurement of office and site supplies (e.g., stationery, furniture), including vendor sourcing, quotation comparison, PO preparation, and delivery tracking.
- Arrange for the collection of tender documents and drawings, and coordinate payment/refund of tender fees and deposits.
- Assist in the preparation of technical documents for tender submissions.
- Monitor and ensure timely renewal of company registrations with CIDB Malaysia, including PPK, SPKK, and Score.
- Support internal communications and workflows within the QS department and across other departments.
- Schedule departmental meetings, prepare minutes, and track follow-up action items.
- Assist in any other administrative duties assigned by the management.

**Qualifications**:

- Minimum Diploma in Business Administration, Office Management, or a related field.
- Experience in administrative support related to contract documentation or tendering is an added advantage.
- Basic understanding of contract administration processes, procurement procedures, or project coordination (especially in construction/interior design fields is a plus).
- Detail-oriented with the ability to assist in reviewing and organizing contract-related documents.
- Good communication and interpersonal skills to coordinate with internal departments, suppliers, and clients.
- Able to handle multiple tasks and assist in tracking deadlines and document submissions.
- Proficient in Microsoft Office (especially Word and Excel); experience with contract or document management systems is

**What We Offer**:

- Competitive salary with performance-based increments.
- Opportunities for growth and professional development.
- Young, collaborative, and energetic team environment.
- Exposure to diverse and challenging projects across the private and public sectors.

**Job Types**: Full-time, Permanent, Fresh graduate, Student job

Pay: RM2,000.00 - RM2,500.00 per month

**Benefits**:

- Flexible schedule
- Meal provided
- Professional development
- Work from home

Schedule:

- Monday to Friday

Work Location: In person