Ppls Employee

Position: PPLS Employee & External Life Cycle Specialist, Japan- Reporting Manager: PPLS Lead, Japan

Opella is the self-care challenger with the purest and third-largest portfolio in the Over-The-Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally.

Our mission is to bring health in people’s hands by making self-care as simple as it should be. For half a billion consumers worldwide - and counting.

At the core of this mission is our 100 loved brands, our 11,000-strong global team, our 13 best-in-class manufacturing sites and 4 specialized science and innovation development centers. Headquartered in France, Opella is the proud maker of many of the world’s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.

As a globally certified B Corp company, we are active players in the journey towards healthier people and planet. Find out more about our mission at


Job Description

Global Business Services (GBS) was established as a new transversal, multi-disciplinary function supporting and accelerating Opella as a Consumer Healthcare business through the implementation of a set of operational legal presence across in-scope markets. Opella Global Business Services (GBS) drives transformation projects to ensure it delivers best in class processes in terms of quality, cost, performance, customer satisfaction and needs, supported by high quality master data and performance KPIs.

For People Services, GBS will be covering the following areas of the process:
- Organization & Employee Master Data: data accuracy and data completeness- Employee Life Cycle Management (EELC): from hiring to retiring, including contract and job changes.- Employee Queries: global and local articles, ticketing- External Workforce: data management, onboarding and offboarding- Transversal: reporting, compliance, continuous improvement- Time to Pay (T2P): benefits, payroll data, calculation, post payroll and support activitiesPPLS Employee & External Life Cycle Specialist, Japan, you will be responsible for end-to-end management of employee and non-employees’ lifecycles. This role will deliver a seamless onboarding, movement and offboarding experiences for all employees while maintaining compliance and a positive experience for all. This position reports directly to the PPLS Lead, South Asia and collaborates closely with People and Culture (P&C), Payroll, Rewards partner, the global mobility team and external vendors.

Accountabilities/ Key Accountabilities

Employee LifecycleCoordinate pre-onboarding and onboarding activities for employee and non-employee, including document collection, system access and induction scheduling.- Manage lifecycle changes such as contract renewal, transfer, promotions job changes, international relocation or reporting line change.- Coordinate offboarding process processes including system access removal, exit documentation and final clearance.- Partner with various stakeholders to ensure a seamless onboarding and exit process.- Liaise with HR, managers, Digital, Facilities or Security whenever needed.- Support in submission of regular statistical reports on HR information by collecting, analyzing, and summarizing data- Conduct workday training sessions for employees and people manager- Support monthly reconciliation between Payroll and Workday to ensure Workday data is correct- Support where required on submission of employee data

Contract Management- Contract Management-
- Ensure accuracy of compensation, benefits, and employment terms in each offer letter.- Coordinate with P&C or Rewards partner to customize offer letters when required.

New joiner document collection- Communicate with new hires to collect all necessary documentation (e.g., identification card, academic certificates, bank account, etc.).- Store/ save necessary documentation online and file physical employee files (if require)

Background checks- Initiate and manage background checks for all new employees in accordance with company procedures and policies- Liaise with third-party background check service providers to ensure timely and accurate reporting- Review background check reports and flag any discrepancies or concerns to P&C for further investigation

Pre-medical checkup- Schedule pre-employment medical checkups for new hires in collaboration with designated medical facilities- Ensure timely completion of the medical checkup process and follow up on results- Maintain confidentiality of medical information and ensure compliance with privacy laws- Store/ save necessary pre-medical checkup report online and file physical employee files (if require)

External Workforce Management- Oversee contractor, non-employee or intern’s lifecycle management from onboarding to exit.- Manage queries related to external workforce.- Manage external workforce reporting.

Query & case management- Manage and promote Self-Service articles. Deliver a positive customer experience in handling