Warehouse Admin Assistant

2 days ago

Kuala Lumpur, Malaysia DOME CAFÉ SDN BHD Full time

**Key Responsibilities**:
**Administrative Support**
- Maintain and update warehouse records, documents, and filing systems (both physical and digital).
- Prepare and process purchase orders, delivery orders, invoices, and other related documents.
- Assist in scheduling meetings, preparing reports, and handling correspondence for the warehouse department.

**Inventory & Documentation**
- Update and maintain stock records and inventory databases accurately.
- Assist in data entry for inbound and outbound goods.
- Ensure proper documentation for stock movements, returns, and adjustments.
- Support the team in preparing monthly stock reports and reconciliations.

**Coordination**
- Liaise with suppliers, vendors, and logistics partners for timely delivery and documentation.
- Coordinate with other internal departments (e.g., Finance, Procurement, Operations) to resolve administrative or stock-related matters.
- Assist in staff scheduling, attendance monitoring, and HR-related documentation for warehouse staff.

**Compliance & Reporting**
- Ensure warehouse documents comply with company policies and procedures.
- Assist in preparing audit reports and supporting internal/external audit requirements.
- Support Health & Safety record-keeping and compliance checks.

**General Support**
- Provide clerical support such as photocopying, scanning, and correspondence handling.
- Support ad-hoc projects and tasks as assigned by the Warehouse Manager or Supervisor.

**Qualifications & Requirements**
- Minimum Diploma or Certificate in Business Administration, Logistics, or related field.
- At least 1-2 years of working experience in administration, preferably in a warehouse/logistics environment.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Familiarity with warehouse management systems (WMS) or ERP software is an added advantage.
- Strong organizational skills and attention to detail.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.

**Competencies**
- High level of accuracy and efficiency in administrative tasks.
- Ability to prioritize workload and meet deadlines.
- Problem-solving skills and initiative in handling administrative challenges.
- Professionalism and discretion in handling confidential information.

**Job Types**: Full-time, Fresh graduate

Pay: RM1,700.00 - RM2,100.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Work Location: In person

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