Admin Assistant

7 days ago

Seri Kembangan, Malaysia KITSUI Full time

We are seeking a proactive, highly organized, and detail-oriented **Admin Assistant** to join our team. This non-executive role is essential for ensuring the smooth and efficient operation of our office and providing reliable support across Administration, HR, and Finance.

**Key Responsibilities**

1. Administration & Office Management
- Manage and coordinate general **office maintenance** and cleanliness, liaising with essential vendors and service providers.
- Oversee the management of **office supplies and inventory** (stationary, pantry items, etc.), ensuring adequate stock levels and timely procurement.
- Handle **incoming and outgoing mail, courier services, and deliveries** efficiently.

2. Finance & Accounting Support
- Manage and reconcile **petty cash accounts** accurately, ensuring all receipts and documentation are complete.
- Assist the Finance team with **data entry** of invoices and expense claims into the accounting system (e.g., preparing payment vouchers).
- Coordinate the collection and filing of **financial documents** (receipts, invoices, LPOs) for audit and record-keeping purposes.
- Handle basic **bank runs** and cheque deposits as required.
- **This function will be supported by the Executive Admin or the Finance team for guidance and complex issues.**

3. Travel & Meeting Coordination
- Coordinate and arrange domestic and occasional international **travel logistics**, including flights, accommodation, and transportation for staff.
- Manage the scheduling of internal and external **meetings**, book meeting rooms, and prepare necessary materials.

4. Human Resources (HR) & General Support
- Professionally **handle incoming calls** and greet visitors if required, directing them to the appropriate personnel.

**Requirements**:

- **Education**: Minimum **SPM/STPM or Diploma** in Business Administration, Office Management, or a related field.
- **Experience**: At least **1-2 years of proven working experience** in an administrative or secretarial capacity.
- **Technical Skills**: High proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint, Outlook). **Familiarity with basic accounting software/ERP systems** is a plus.
- **Key Attributes**:

- Excellent **organisational and time management skills**.
- Strong **written and verbal communication** skills in both **English and Bahasa Malaysia**.
- High level of **confidentiality and professionalism** when handling sensitive information.
- Exceptional **attention to detail and accuracy** in handling numbers and documents.
- **Work Ethic**: Proactive, able to work independently, and reliable in meeting deadlines. **Must be a strong team player willing to take direction from senior support staff.**

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM2,300.00 - RM3,000.00 per month

**Benefits**:

- Additional leave
- Cell phone reimbursement
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Application Question(s):

- What is your Expected Salary?
- How long is your Notice Period?

Work Location: In person

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