Sales Admin Coordinator

1 week ago

Subang Jaya, Malaysia Pro Office Solutions Sdn. Bhd. Full time

**Sales Team Support**
- Provide administrative support to the sales team, ensuring smooth operations.
- Collaborate with internal team (Sales, Finance & PMO) to gather information needed for tender submissions, quotations, and confirmations.
- Assist in the preparation of accurate quotations, billing reports, and other related documents.
- Work closely with the internal team (Sales, Finance & PMO) to provide clients with the necessary technical documentation (product photos, videos, certifications, etc.).

**Tender and Proposal Management**
- Manage the entire tender process, from receiving the tender invitation to final submission, ensuring all deadlines are met.
- Review tender/quotation documents thoroughly to ensure compliance with client’s requirements and standards in terms of format, font, logo, and adhere to the client’s tender specifications.
- Maintain and organize tender files, ensuring all documents are archived upon tender completion.
- Handle and follow up on questions and inquiries related to the technical aspects of tenders and sales processes.

**General Duties**
- Perform any other duties or responsibilities as assigned by the supervisor to support team and company objectives.

**Requirements**:

- Diploma or Bachelor's degree in any discipline.
- Over 2 years of relevant experience, ideally in administrative or sales support roles.
- Strong communication skills, able to write clear and concise technical documentation.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and document control systems; experience with ChatGPT or similar tools is a plus.
- Detail-oriented, organized, and able to manage multiple tasks independently.
- Experience working in cross-functional teams, with good interpersonal and teamwork skills.
- Self-motivated, proactive, and creative with strong problem-solving abilities.
- Owns transport for work-related travel.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM1,500.00 - RM3,000.00 per month

**Benefits**:

- Flexible schedule
- Free parking
- Health insurance
- Maternity leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Overtime pay

Application Question(s):

- Can you start immediately?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Sales Coordinator: 1 year (required)

Expected Start Date: 10/07/2024

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