Executive, Sales Support

3 hours ago

Mont Kiara, Malaysia Apex Office Furniture Exporter Sdn Bhd Full time

The Sales Support will be responsible for providing comprehensive administrative and operational support to the sales team. This role involves handling all sales-related documentation, order processing, vendor coordination, proposal and quotation preparation, project documentation, and report generation.

**Key Responsibilities**

**1. Order Processing & Documentation**
- Process sales orders accurately, verify order details, pricing, and terms before system order entry with timely submission.
- Maintain and update sales records, contracts, and customer databases.

**2. Vendor & Customer Coordination**
- Prepare and manage vendor documents, including registration forms, compliance paperwork and related submissions.
- Liaise with vendors and internal teams to ensure smooth order fulfilment.

**3. Proposal & Quotation Preparation**
- Assist in drafting sales proposals, quotations, and tender documents, ensuring all documents are professionally formatted and aligned with company standards.

**4. Project Documentation**
- Organize and prepare project-related documents, including contracts, BQ, pre-project and post-project documents submission.

**5. Reporting & Data Management**
- Generate sales reports on performance analysis and summary or any sales report as assigned by superior.

**6. General Sales Support**
- Assist with customer inquiries, follow-ups, and post-sales support.
- Coordinate with logistics, finance, and other departments to ensure smooth transactions.
- Maintain organized records of all sales-related documents and ensure all documentation complies with company as well as client requirements.
- Support the sales team with ad-hoc administrative tasks and assignments as required.

**Job Requirements**
- Diploma or Bachelor’s degree in Business Administration, Sales, or related field.
- 1-3 years in sales support, sales administration, or a similar role. Fresh grad is welcome to apply.
- Experience in preparing sales proposals, quotations, tender documents, order processing and vendor management will be an added advantage.
- Proficiency in English (written & verbal) and MS Office (Word, Excel, PowerPoint), CRM software, and ERP systems.
- Ability to manage multiple tasks with attention to detail and meet deadlines in a fast-paced environment.

**Job Types**: Full-time, Fresh graduate

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday
- On call

Supplemental Pay:

- Overtime pay
- Performance bonus

Ability to commute/relocate:

- Mont Kiara: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have experience in preparing sales proposals and tenders? (Yes/No)
- What is your expected salary?
- How long is your notice period with current employer?

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Sales Support: 1 year (required)

Work Location: In person

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