Personal Assistant to Director

5 days ago

Manjung, Malaysia Z BEE ENTERPRISE Full time

Summary of job

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day-to-day affairs and the most effective use of time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Main responsibilities

Manage Director’s electronic diary, assessing the priority of appointments and reallocation as necessary.

Manage Director’s travel arrangements (including visas/accommodation). Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

Maintain Director’s office systems, including data management and filing. Maintain records of the Director’s contacts.

Screen calls, inquiries, and requests, and deal with them when appropriate. Assist Director in researching and following up with the action on matters which fall within the Director’s responsibility - chasing responses, and triggering follow-up action.

Produce documents, briefing papers, reports, and presentations for the Director.

Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers. Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

Assist/support Director, Development Manager & Communications Manager in arranging funding partners and other events.

Meet and greet visitors at all levels of seniority.

Supervise all Trust incoming/outgoing mail.

Any other duties as may reasonably be required by the Director.
Z BEE is a platform designed for the customers to get food, groceries, medicines, etc directly delivered to the doorstep, from the seller.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5

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