Admin Executive

2 days ago

Perai, Malaysia Agensi Pekerjaan Kujaya Sdn Bhd Full time

**Working day: 5.5days**

**Mon-Fri 9am-6pm**

**Sat 9am-1pm**:

- Might change to 5days work once stabilised. _

**Job Scope**:
These tasks are related to maintaining office operations, ensuring smooth daily administrative functions, and financial record-keeping.

**Identifying Pantry & Office Needs**:
Assessing office and pantry requirements (number of employees, dietary preferences, etc.).

Keeping track of pantry stock levels (snacks, coffee, tea, essentials).

Monitoring expenses and ensuring purchases align with the budget.

**Maintaining Cleanliness**:
Ensuring cleanliness and hygiene in pantry shelves, refrigerators, and storage areas.

Checking expiration dates on food and beverages and disposing of expired items.

**Bookkeeping & General Ledger Maintenance**:
Maintaining the company’s general ledger and ensuring accurate transaction records.

Processing journals and entries like accruals, prepayments, depreciation, etc.

Reconciliation of financial statements and records.

**Payroll Management**:
Calculating wages, including deductions for taxes, SOCSO, EPF, etc. (While this could be HR, it’s often handled by Admin or finance teams depending on the company).

Using payroll software for processing payroll, overtime, and allowances.

Withholding taxes and filing returns.

Providing tax-related documents (e.g., Form EA).

**Accounts Payable & Receivable**:
Processing supplier/vendor invoices and ensuring timely payments.

Tracking customer payments and ensuring collections are timely.

Generating and sending invoices to clients.

Following up on overdue accounts and sending reminders.

**Audit & Internal Control**:
Preparing for internal and external audits by ensuring records are accurate.

Organizing required documents for audits.

Developing and implementing internal control procedures.

Ensuring accounting systems and procedures are efficient, accurate, and secure.

**Requirement**:

- Welcome fresh graduate

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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