Project Administrator Document Controller

1 week ago

Bayan Lepas, Malaysia Runnymede Group of Companies Full time

With commencement of new developments both in Penang and Kuala Lumpur, we are seeking new talents to join our existing team at Runnymede Group.

**JOB DESCRIPTION**:

- To assist the Technical team (Project & Contract Dept.) in all aspects of Project and Contract administration (i.e. drafting/typing of letters, reports, documents and filing as well as preparation/follow-up of PO, PR, PV etc.)
- To assist the Project Director and General Manager in all aspects of authority matters, other private and government agencies as well as consultants on status of submissions, approvals etc.
- To assist Contract Department with tender exercises to ensure all documentation are in accordance with the provisions of the contract and specifications
- To prepare periodic progress reports to your superior and management, including update of regular authority approval checklist
- To ensure daily recording and distribution of incoming mail/faxes on a prompt basis
- To coordinate and arrange meeting appointments with consultants, contractors and relevant authorities
- To assist in preparation of documents for meetings and minute-takings
- To manage and upkeep good filing system for all documents, plans, drawings etc. at all time for easy retrieval
- To follow and improve document control/documentation procedures

**REQUIREMENTS**:

- Minimum Diploma in Civil & Engineering, Architecture, Secretarial, Project Management or equivalent
- Minimum 3 years of working experience as a Project Administration Assistant/Document Controller or relevant role in construction or property development industry, professional consultancy firms or equivalent
- Articulate and proficient in both written and spoken English and Bahasa Malaysia is an essential factor of recruitment consideration
- IT/Computer literate and proficient in MS Office
- Familiarity with office management procedures
- Able to work independently with high degree of integrity and accountability
- Able to anticipate immediate superior's requirements and deliver assignments on time
- Attention to details and thorough
- Pleasant disposition, resourceful, meticulous and able to multi-task to take on additional responsibilities to grow beyond core role

**Job Types**: Full-time, Permanent

Pay: From RM3,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Application Question(s):

- Are you able to able to read construction plans/drawings?
- Are you IT literate and familiar with Microsoft?

**Experience**:

- Project Administration: 3 years (required)

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