Faculty Admin Executive

2 days ago

Cyberjaya, Malaysia Limkokwing University of Creative Technology Full time

**Job Summary**:
The Faculty Administrative Executive will be responsible for providing comprehensive administrative support to the faculty, including managing the department's budget, overseeing student academic records and coordinating faculty recruitment.

**Key Responsibilities**:

- Provide administrative support to the faculty members, including scheduling appointments, preparing correspondence and coordinating meetings and events.
- Manage departmental budgets, including monitoring expenditures and preparing budget reports.
- Process student requests, such as academic transcripts and degree verifications.
- Prepare reports and presentations for faculty and administrative meetings.
- Plan and coordinate faculty training and development programmes, and assist with faculty recruitment and onboarding processes.
- Manage departmental supplies and equipment, including procurement and inventory management.
- Develop and maintain effective filing systems and record-keeping procedures.
- Dealing with enquiries from parents and external bodies.
- Manage the office phone system and ensure that calls are answered and routed appropriately.
- Provide general administrative support to the Head of Faculty and other faculty members as required.
- Perform other duties as assigned by the Head of Faculty.

**Qualifications**:

- Bachelor's degree or equivalent in a related field.
- Minimum of three (3) years of relevant experience, preferably in a higher education setting.
- Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities simultaneously.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills, with the ability to interact effectively with faculty, staff and students.
- Familiarity with academic policies and procedures.

**Working Conditions**:
**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: From RM2,500.00 per month

Schedule:

- Monday to Friday

Application Question(s):

- What is your expected salary in RM?
- How long is your notice period?

**Experience**:

- Admin in higher education setting.: 1 year (preferred)

Work Location: In person

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