Maintenance Administrative Executive

6 days ago


Shah Alam, Malaysia Astinas Construction & Development Sdn Bhd Full time

_**Job Descriptions**:_

**Administrative Support**
- Handle day-to-day administrative tasks for the Maintenance Department.
- Prepare and maintain maintenance records, work orders, service reports, and job sheets.
- Assist in managing purchase requests, quotations, invoices, and payment follow-ups.

**Coordination**
- Liaise with vendors, contractors, and suppliers for service arrangements and documentation.
- Track equipment servicing dates, calibration schedules, and renewal of maintenance contracts.
- Schedule preventive maintenance.

**Documentation & Reporting**
- Maintain accurate filing of maintenance documents, licenses, permits, and statutory compliance records.
- Prepare monthly reports on maintenance activities, breakdowns, and expenses.
- Support management with data compilation and reporting for audits and inspections.

**Communication & Support**
- Attend and record minutes of maintenance meetings.
- Communicate work instructions, schedules, and reminders to technicians and contractors.
- Provide administrative assistance to the Maintenance Manager and team on ad-hoc tasks.
- **Requirements**:_
- Diploma/Certificate in Business Administration, Office Management, or related field.
- At least 1-3 years of administrative experience (preferably in facilities, or maintenance field).
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and basic IT skills.
- Strong organizational and multitasking skills with attention to detail.
- Good communication and coordination abilities.
- Able to work independently and support a fast-paced maintenance environment.
- Attention to detail and ability to handle confidential information.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Work Location: In person



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