Admin Executive

2 weeks ago

Shah Alam, Malaysia Pelaburan Hartanah Berhad (732816-U) Full time

**1. General Admin Function**
- Document Management System - managing, maintaining and updating proper documentations and reports filing
- Able to locate key suppliers, negotiating within the company’s allocated budget and making sure their materials and products meet the company's specifications
- Ensure that meeting rooms and front office area are neatly arranged, clean and tidy
- To liaise with Tea-Lady in preparing or serving beverages for any meetings efficiently

**2. Communication and Correspondence Services**
- Responsible in monitoring of all incoming and outgoing mails and ensuring the distribution of the mails are in timely manner
- To update / prepare monthly Administration duty roster
- To produce professional-quality reports, presentations and briefs
- High level of verbal and written communications skills i.e. memo, circular
Able to record/minute down conversations and decisions that are made over the course of a meeting
- Able to write memorandum approvals (document businesses use to communicate an announcement or notification)
- Able to draft internal circulars (To circulate memorandums/notifications/information for internal employees)

**3. Front Desk Administration (In the absence of Receptionist)**
- Attending internal and external calls promptly and efficiently at all times. To take down messages if the respective person is not around or on leave
- Attending suppliers and visitors as and when required
- Inform the respective department or person on arrival of the expected guests. No delay and be responsive
- To assist in monitoring the security of the Company by monitoring the access of the visitors

**4. Others**
- To undertake ad-hoc functions such as involve in company’s events (Training program, lecture series, company special event etc.)
- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
- Perform other work related to clerical and administrative and simple analytics as assigned
- Any other task with regard to administration as requested by the management and the department Personnel from time to time

**5. Requirement**
- Bachelor Degree in Administration or related fields
- Good communication skills in English and Bahasa for both written and oral
- Pleasant personality
- Highly motivated and good teamwork
- MS Office and other computer-aided software’s
- Able to work independently
- Mature, punctual and disciplined individual, taking his job and responsibility seriously
- Reliable, hardworking and able to take and carry out instruction
- At least 3 years working experience and corporate office exposure is an advantage
- Proficient in MS Office Applications, i.e. Word, Excel, PowerPoint and Outlook

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