Maintenance Admin Executive

1 day ago

Petaling Jaya, Selangor, Malaysia My CU Retail Sdn Bhd Full time

Key Responsibilities

1. Work Order Management:

  • Create, track, and update work orders for maintenance requests.
  • Assign tasks to maintenance staff or external contractors.
  • Monitor the status of work orders and ensure timely completion of maintenance tasks.

2. Scheduling and Coordination:

  • Schedule routine maintenance inspections, repairs, and preventative maintenance.
  • Coordinate with vendors and contractors to schedule services.
  • Assist in organizing meetings and inspections for maintenance planning.

3. Invoice Matching and Processing:

  • Match maintenance-related invoices to corresponding work orders, purchase orders, and contracts.
  • Verify the accuracy of charges, ensuring they align with agreed terms, rates, and services provided.
  • Coordinate with vendors and contractors to resolve any discrepancies or issues with invoices.

4. Expense Tracking:

  • Maintain and update a record of all maintenance-related expenses and purchases.
  • Monitor spending against budgets and flag any discrepancies or potential budget overruns.
  • Ensure proper coding and allocation of expenses for accounting purposes.

Skills and Qualifications

Education:

  • High school diploma or equivalent (a degree in finance, business administration, or a related field may be preferred).

Experience:

  • 1-2 years of experience in administrative or finance roles, particularly within maintenance or facilities management.

Technical Skills:

  • Proficient in Microsoft Office (Word, Excel, Outlook). Experience with financial software, ERP systems, or CMMS is a plus.

Attention to Detail:

  • Strong attention to detail for accurate invoice matching, expense tracking, and report generation.

Job Types: Full-time, Permanent

Pay: From RM2,500.00 per month

Benefits:

  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • What's your expected monthly basic salary?
  • How many years' experience do you have as a Admin?
  • How much notice are you required to give your current employer?

Work Location: In person

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