Executive Assistant

6 days ago

Klang, Selangor, Malaysia VHR Consultancy Full time

Executive Assistant

Location: Selangor

Role Summary

  • Provides high-level executive, administrative, and analytical support to the CEO.
  • Acts as a trusted liaison between the CEO and internal/external stakeholders.
  • Ensures smooth daily operations of the CEO's office through proactive planning.
  • Supports strategic initiatives through data analysis, reporting, and follow-up actions.
  • Handles confidential matters with utmost discretion and professionalism.

Responsibilities

  • Manage the Deputy CEO's daily operations
    , including calendar planning, meetings, travel arrangements, confidential correspondence, preparation of reports/presentations, and clear communication with internal and external stakeholders.
  • Coordinate office administration and cross-departmental activities
    , ensuring smooth operations, timely information flow, and effective monitoring of key strategic and operational initiatives.
  • Document meetings and track action items
    , ensuring structured follow-ups, organized recordkeeping, and consistent alignment across departments and subsidiaries.
  • Support business analytics and reporting
    , including collecting and analyzing data from corporate and manufacturing functions, maintaining dashboards/KPIs, and providing insights to strengthen performance and strategic decision-making.
  • Prepare management updates and executive-level summaries,
    presenting findings in a clear and actionable format for the Deputy CEO and senior stakeholders.
  • Assist in governance, process documentation, and SOP development,
    while supporting continuous improvement and maintaining data accuracy and process integrity.
  • Handle special assignments and ad-hoc projects
    as directed by the Deputy CEO, including occasional support for personal engagements and logistical matters when required.

Qualifications

  • Strong analytical thinking and problem-solving ability
  • Highly disciplined in coordination and follow-ups
  • Detail-oriented with strong accuracy in execution
  • Excellent communication and stakeholder management skills
  • Strong proficiency in Microsoft Office and data visualization tools.

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