Executive Assistant

5 days ago

Pelabuhan Klang, Selangor, Malaysia Vekan Malaysia Sdn. Bhd. Full time

About the role

Vekan Malaysia Sdn. Bhd. is currently seeking a highly motivated and experienced
Executive Assistant
to join our dynamic team in Port Klang. As an Executive Assistant, you will play a vital role in supporting to the Director of Vekan Malaysia by ensuring effective management of executive priorities, stakeholder communications, and regional coordination.

What you'll be doing

  • Prioritize, plan, and coordinate meetings, board sessions and business travels to ensure the executive's calendar runs efficiently.
  • Develop briefs, presentations, decks, agendas, and meeting minutes;
  • Follow up proactively with Heads of Department (HODs) to ensure timely completion of action items.
  • Filter and manage emails, calls, and requests; respond on behalf of the
    Directors
    when appropriate and ensure all communications are handled with clarity, professionalism, and urgency.
  • Handle high-level HR files, legal documents, strategy papers, and other sensitive materials with strict confidentiality and discretion.
  • Assist the executive in preparing for internal and external meetings, including compiling data, reports, talking points, and required documentation.
  • Respond to internal and external correspondence, inquiries, and document requests on behalf of the executive; ensure timely follow-up and closure.

What we're looking for

  • Minimum 5 years' proven experience as an Executive Assistant, ideally supporting senior management or C-level executives.
  • Proven ability to manage executive-level communications, confidentiality, and complex schedules.
  • Fluent in English and Mandarin (spoken and written) is required. Proficiency in additional SEA languages is an advantage.
  • High proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook); strong digital fluency.
  • Demonstrated integrity, discretion, and trustworthiness.

Pay range and compensation package: Up to RM 6,000

What we offer

At Vekan Malaysia Sdn. Bhd., we are committed to providing a rewarding and supportive work environment for our employees. We offer competitive remuneration, comprehensive benefits, and ample opportunities for professional development and career growth. Join our team and be a part of a fast-growing company contributing to the electrification and sustainability of the automotive industry.

Equal Opportunity Statement

At Vekan, we are committed to fostering a diverse, inclusive, and respectful workplace that reflects the multicultural fabric of Malaysia. We value the unique strengths and perspectives of individuals from different races, religions, ethnicities, genders, and backgrounds.

As an equal opportunity employer, we believe that inclusivity drives innovation, collaboration, and long-term success. We actively promote fair employment practices and are dedicated to providing a work environment free from discrimination and bias

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