Building Supervisor cum Admin

4 days ago

Tanjung Bungah, Penang, Malaysia Total Property Management Sdn Bhd Full time

Building Supervisor

  • To supervise the operation of management office, staff performance, and to oversee the safety and security of the building as well as the performance of the cleaners and security guards;
  • To attend all the meetings or discussions with the Management Corporation and prepare the meetings' minutes after that;
  • To control the overall operating cost and to ensure the collection is well-kept and banked-in the next day or at least within two (2) working days;
  • To pay all the bills or invoices for all the operating expenditures on behalf of the Management Corporation;
  • To ensure all the facilities, including the CCTVs, barrier-gates, Touch'n Go, fire-fighting equipments, lifts, water pumps, gen-set etc are in usable condition;
  • To coordinate building maintenance and repairs with contractors and suppliers to ensure the works delivered are satisfactory;
  • To handle all the complaints lodged by the owners/ residents or referred by the Management Corporation;
  • To provide occupants with updates of electrical, water and other services outages and scheduled shutdowns;
  • To liaise with the relevant government department(s) and to enforce the house rules if there is a need;
  • To ensure the AGM could be called within 15 months from the last AGM, and to prepare all documentations for the AGM or the EGM based on the MC's requests;
  • To ensure that the account is audited and to provide audited financial statements in the coming AGM or EGM;
  • To implement any policy or resolution passed and approved in the AGM or EGM;
  • To initiate legal actions, including to issue notices of demand and to file the court summonses against the errant defaulters;

Admin

  • To ensure all the documents are properly filed and kept in the Management Office;
  • To issue and deliver monthly statement for every unit to ensure their account updated from time to time;
  • To issue the receipts for all the charges collected and to ensure all the collection is accounted;
  • To prepare the creditor invoices and and send to head office;
  • To ensure all the important payments are done as scheduled to avoid the disruption of electricity supply, water supply, lift operation etc;
  • To bank-in all the monies collected by next day or at least within two (2) working days;
  • To prepare the aging report and issue the reminders to all the defaulters from time to time;
  • To prepare the defaulters' list by the end of every month and display it on the notice boards after that;

Working hour: Mon-Fri 9:00-17:00, Sat 9:00-13:00

All Public Holiday Off

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Language:

  • Chinese (Required)
  • English (Required)

Work Location: In person

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