Senior Contract Executive

A. OVERALL FUNCTION

A Senior Contract Executive oversees and manages all contractual and commercial aspects of construction projects from tendering and contract award to project completion and final accounts.

B. JOB SKILLS AND COMPETENCIES

1. Contract Administration

• Interpret, implement, and monitor compliance with contract terms, conditions, and specifications.
• Prepare and review contract documents including letters of award, work orders and subcontracts.
• Maintain accurate records of correspondence, instructions, and contractual communications.
• Monitor project milestones, progress claims, and ensure timely submission of contract deliverables.
• Handle and negotiate variations, extensions of time (EOT), and other contractual claims.
• Ensure all contractual documents are properly executed and filed.

2. Tendering

• Participate in the preparation of tender submissions, including commercial and technical inputs.
• Analyse tender documents, identify potential risks, and recommend commercial strategies.
• Source, evaluate, and negotiate with subcontractors and suppliers for best price and terms.
• Prepare tender evaluations, comparison reports, and recommendations for award.
• Support the project team in preparing budgets, cash flows, and procurement schedules.

3. Cost and Financial Management

• Prepare cost estimates, project budgets, and forecasts.
• Cost planning & cost control for on-going projects/post-contract.
• Monitor project expenditures, cash flow, and financial performance against the budget.
• Evaluate and certify subcontractors' progress claims and final accounts.
• Analyse cost variances and identify opportunities for cost optimization or value engineering.
• Support management in financial reporting, profitability analysis, and cost recovery.

4. Claims and Variations Management

• Identify potential claims or variation events and ensure timely notice to clients or subcontractors.
• Prepare and submit variation proposals, supporting documents, and cost/time justifications.
• Handle negotiation and settlement of claims, variations, and final accounts.
• Provide contract advice and support to project managers on claim-related issues.
• Prepare progress claim and arrange site valuation with relevant client representatives and consultants.
• Follow up with relevant consultants for monthly interim certificates and report to Contracts Manager.
• Coordinate with Project Manager, Site Manager/Site Agent and site supervisors for relevant details required for final measurement, Daywork claims, contractual claims & etc.

5. Risk and Compliance Management

• Identify and assess contractual, commercial, and financial risks at all project stages.
• Implement risk mitigation measures and maintain compliance with internal policies and legal requirements.
• Ensure adherence to statutory requirements, safety regulations, and company standards.
• Support dispute resolution processes such as mediation, arbitration, or litigation when required.

6. Stakeholder Coordination

• Liaise with clients, consultants, subcontractors, and suppliers to resolve commercial and contractual matters.
• Support site and project teams with contract interpretations and commercial advice.
• Collaborate with the finance, legal, and project control departments to align objectives.

7. Reporting and Documentation

• Maintain up-to-date records of all contractual documents, correspondences, and financial reports.
• Prepare monthly commercial and cost reports for management review.
• Track project performance indicators budget vs. actual cost, cash flow, claims status.
• Any other duties as and when assigned from time to time.

Key Skills and Competencies

• Commercial Acumen: Strong understanding of cost management, financial analysis, and pricing strategies.
• Negotiation Skills: Ability to negotiate effectively with clients, consultants, and subcontractors.
• Legal & Regulatory Awareness: Understanding of construction law, dispute resolution, and compliance issues.
• Analytical Skills: Capable of interpreting complex data, contract clauses, and cost information.
• Communication: Excellent written and verbal communication skills for correspondence, reports, and meetings.
• Leadership: Ability to mentor junior staff, lead tender teams, and coordinate with multiple stakeholders.
• Attention to Detail: Strong documentation, record-keeping, and auditing discipline.

C. Qualifications and Experience

• Bachelor's degree in Quantity Surveying, Construction Management, Civil Engineering, or related field.
• Minimum 5+ years of relevant experience in contract administration or quantity surveying within the construction industry.
• Hands-on experience in both pre-contract and post-contract stages for medium to large-scale projects.
• Familiar with standard forms of contract.
• Strong knowledge of cost control, tendering, claims, and contract law.
• Excellent negotiation, communication, and analytical abilities.
• Proficient in MS Office and QS software.
• Able to lead contract functions independently and work under pressure.