Billing Executive

4 days ago

George Town, Penang, Malaysia KGL (KUL) SDN BHD Full time

Job Descriptions:

We are looking for a detail-oriented Billing Clerk (Air & Sea Freight) to join our logistics and finance team in Penang. This role will handle the preparation, verification, and processing of billing and invoicing for both air and sea freight operations, ensuring accuracy, timeliness, and compliance with company and client requirements.

Key Responsibilities:

  • Prepare, verify, and issue invoices for air and sea freight shipments.
  • Match billing details with supporting documents such as packing lists, shipping instructions, delivery orders, and freight forwarder invoices.
  • Coordinate with the logistics and operations teams to ensure accurate billing data and timely submission of invoices.
  • Reconcile freight charges, credit notes, and payment records with internal accounting systems.
  • Maintain proper documentation and filing for audit and reference purposes.
  • Monitor outstanding payments and follow up with customers or internal departments when necessary.
  • Generate billing reports, cost summaries, and monthly billing statements.
  • Assist with resolving billing discrepancies and provide clarification to clients or vendors.
  • Support process improvement initiatives to enhance billing efficiency and accuracy.

Qualifications:

  • Diploma or Bachelor's degree in Accounting, Finance, Logistics, or related field. 1–3 years of experience in billing, accounting, or logistics administration (preferably in air/sea freight).
  • Familiarity with freight billing, shipping documentation, and cost reconciliation.
  • Proficiency in Microsoft Office, especially Excel, and accounting or ERP systems.
  • High attention to detail, accuracy, and strong organizational skills. Good communication skills in English and Bahasa Malaysia (Mandarin is an advantage).

Preferred:

  • Experience working with freight forwarders, logistics providers, or shipping companies.
  • Knowledge of Incoterms, HS codes, and freight charge structures.
  • Ability to work independently and handle multiple billing tasks under tight deadlines.

Working Conditions:

  • Based in the Penang office.
  • Standard office hours with occasional overtime during billing peak periods or month-end closing.

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