Executive Assistant

2 days ago

Ipoh, Perak, Malaysia ICA PLASTIC INDUSTRIES SDN BHD Full time

Responsibilities:

Executive & Administrative Support

  • Provide high-level administrative assistance to senior management, including managing calendars, travel arrangements, meetings, and appointments.
  • Represent key managers in addressing internal and external matters with professionalism and discretion.
  • Maintain organised records and databases with high standards of confidentiality and accuracy.
  • Assist in the planning and coordination of company events, meetings, conferences, and hosting guests.

Sales Coordination & Customer Liaison

  • Act as a key point of contact between the company and customers, supporting general sales inquiries, quotation proposals, and follow-up on orders.
  • Coordinate with internal departments (sales, production, logistics, QC) to ensure timely processing, delivery, and resolution of customer requests or issues.
  • Manage and track sales orders, billing documentation, and delivery schedules.
  • Provide regular updates to customers on order status, production timelines, and any changes.

Support day-to-day office operations to ensure functionality and efficiency of the workplace.

Help track and update departmental Objectives & Key Results (OKRs) and assist in related reporting or monitoring tasks.

Perform other ad-hoc assignments or duties as delegated by a superior from time to time.

Requirements:

  • Minimum Degree in Business Administration, Sales, or related field and Master holder with an advantage.
  • 3+ years of relevant experience in executive support or sales coordination, preferably in a manufacturing or industrial environment.
  • Strong communication and interpersonal skills — must be confident interacting with both customers and internal teams.
  • Proficient in Microsoft Office.
  • Ability to multitask, prioritize, and remain calm under pressure.
  • High level of discretion, professionalism, and reliability

Benefits

  • Rewarded based on individual and company achievements
  • Yearly Salary Increment based on performance
  • General Medical Fees provided
  • Special celebrations or gifts on your birthday
  • Training and Development's Opportunities for skill enhancement and career growth
  • Friendly, collaborative, and respectful team culture
  • Clean, well-equipped, and comfortable workspace to support productivity and well-being
  • On-site parking provided at no cost

Job Type: Full-time

Pay: RM4, RM5,000.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • What is your expected Salary?
  • Please describe your working attitude and your expectation to your next career pathway.

Experience:

  • Administrative: 3 years (Preferred)

Language:

  • Mandarin (Preferred)

Work Location: In person

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