Senior Administrative Officer

3 days ago

Petaling Jaya, Selangor, Malaysia WINSHIELD MALAYSIA Full time

Job Description:

We are looking for a detail-oriented and experienced Administrative Officer to support our day-to-day operations. This role is essential in ensuring all administrative processes across departments are handled efficiently and professionally. You will be part of a fast-paced team within the premium automotive industry, supporting XPEL Malaysia.

Responsibilities:

  • Handle general office administrative tasks such as filing, document control, and data entry.
  • Assist the Senior Business Development Manager with preparing letters, proposals, scheduling appointments, arranging meetings, and follow-ups with clients or partners.
  • Coordinate with internal departments to ensure smooth documentation flow and timely updates.
  • Prepare memos, purchase orders, and basic internal reports.
  • Liaise with vendors and service providers for office supplies, maintenance, and other operational needs.
  • Maintain accurate and up-to-date records for employee attendance, leave applications, and administrative files.
  • Provide administrative support to the Finance Manager when required, such as documentation assistance and simple follow-ups.
  • Track deadlines, appointments, and task progress to ensure timely completion.
  • Perform any additional tasks assigned by management to support company operations.

Requirements:

  • Minimum Diploma in Business Administration or related field.
  • At least 3 years of working experience in general administration.
  • Proficient in Microsoft Office (Excel, Word, Outlook).
  • Strong organizational and multitasking skills.
  • Good written and verbal communication in English and Bahasa Malaysia.
  • Able to work independently with minimal supervision.
  • Prior experience in automotive or corporate office environment is an advantage.

Benefits:

  • Competitive salary: RM3,300 – RM4,000 depending on experience
  • EPF, SOCSO & EIS contributions
  • Annual leave & medical leave
  • Career development opportunities within a premium brand environment
  • Supportive and structured working culture

Job Type: Full-time

Pay: RM3, RM4,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Free parking
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Experience:

  • Administrative: 3 years (Required)

Language:

  • Mandarin (Required)

Location:

  • Petaling Jaya (Required)

Work Location: On the road

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