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Document Controller Executive

3 weeks ago

Klang, Selangor, Malaysia INAZUME (M) SDN BHD Full time
Responsibilities
  • Maintain and control the company's master list of SOPs, WIs, policies, templates, and records.
  • Assign document numbers, track version control, and manage approvals with HODs.
  • Upload and publish controlled documents to SharePoint/controlled drives; remove obsolete versions.
  • Support audits (internal, ISO, client, or regulatory) with proper documentation.
  • Manage document change logs, revision history, and status reports.
  • Provide training to users on document change processes and access.
  • Coordinate with site-based document controllers and project teams on registers, RFIs, and transmittals.
  • Ensure compliance with ISO 9001:2015 Clause 7.5 and other QMS requirements.
  • Support digital automation initiatives and workflow improvements.
  • Handle other document-related tasks assigned by Compliance or Quality leadership.
Requirements
  • Diploma/Degree in Business Administration, Quality, Engineering, or related field.
  • Minimum 2–3 years' experience in document control or ISO system administration.
  • Knowledge of ISO 9001, ISO 14001, ISO 45001 standards.
  • Proficient in Microsoft Office (Excel, Word) and SharePoint; Power Automate knowledge is an advantage.
  • Detail-oriented, well-organized, and able to meet deadlines.
  • Strong coordination and communication skills in English and Bahasa Malaysia.
  • Experience in construction, engineering, or manufacturing industries preferred.