estate chief clerk/account clerk

5 hours ago

Klang, Selangor, Malaysia Private Advertiser Full time 30,000 - 60,000 per year

Job Overview

We are seeking a highly organized and detail-oriented Estate Chief Clerk to oversee administrative operations within our palm oil estate overseas located in Papua New Guinea. The Estate Chief Clerk will play a crucial role in maintaining accurate records, coordinating schedules, and facilitating efficient communication among team members.

JOB DESCRIPTION

  • Perform clerical/administrative assignments in accordance with established procedures and under general instruction.
  • Responsible in ensuring company policy and procedure are successfully implemented and properly adhered.
  • Ensuring proper record-keeping of employee information.
  • Office administrative works including the coordinating foreign workers application and HR related matters.
  • To coordinate on all activities related with foreign and local workers.
  • Ensuring all occupational safety and health requirements are complied with; including ensuring workers are adequately trained & equipped.
  • Performs administration duties as required such as monitoring of company vehicle usage, business licenses, stationeries, uniforms and any other matters.
  • Organize storage and filing system of paperwork, documentation control and computer-based information.
  • File and maintain accounting documents and other records of business financial transactions.
  • Print, scan and update documents in accordance to established office practices.
  • Verify invoices, accounting documents and other documents.
  • Prepare reports, letters, payment, cheque writing and issue receipts and other documents.
  • Receive phone calls, email, guests or official visitors.
  • Assist in the administration and office support functions by maintaining office records, personnel files and answering routine questions about company policy.
  • To perform estate Account and prepare workers' salaries every month-end closing.
  • Any tasks / objectives which may be assigned by your Supervisor / Manager Supervision & control of workers with a view of maximizing productivity.

REQUIREMENTS

  • Candidate must possess at least Higher Secondary (SPM)/ LCCI/ Diploma in Business Admin/Management/Human Resource or equivalent.
  • Meticulous and responsible, able to multi-task and work in a fast-paced environment.
  • Computer literate in Microsoft Word, Excel and PowerPoint.
  • Willing to work in estate and Plantation environment.
  • Able to liaise with internal and external parties.
  • At least 2 year (s) of working experience in administration field and palm oil administration is an added advantage.
  • Must be willing to work in overseas (outside of Malaysia).

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