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Admin Clerk
2 weeks ago
Job Title: Admin Clerk (Facilities Management)
Location of Project: Putrajaya
Employment Type: Contract (until completion of project)
Job Summary:
The Admin Clerk provides administrative and clerical support to ensure efficient operation of the facility management office. This role assists with documentation, record-keeping, coordination of staff activities, and communication between departments. The Admin Clerk plays a key role in maintaining organized administrative processes to support the smooth delivery of facility services.
Key Responsibilities:
- Provide general administrative and clerical support to the Facility Management team.
- Prepare, organize, and maintain files, records, correspondence, and reports.
- Assist in managing attendance records, staff rosters, and shift schedules.
- Handle incoming and outgoing correspondence, including emails, letters, and internal memos.
- Coordinate with suppliers, contractors, and service providers for delivery schedules, invoices, and documentation.
- Support procurement processes by preparing requisitions and tracking purchase orders.
- Assist in maintaining inventory of office and facility supplies; issue and record materials as required.
- Update and maintain databases, logs, and documentation related to facility operations (e.g., maintenance reports, service requests).
- Handle phone calls, inquiries, and visitor coordination in a professional manner.
- Prepare periodic reports, meeting minutes, and other documentation as requested by management.
- Ensure confidentiality of company and client information at all times.
Qualifications:
- Minimum SPM holder.
- At least 2 years of experience in administrative or clerical work, preferably within a facility management, corporate, or service-oriented environment.
- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
- Good written and verbal communication skills.
- Strong organizational and time management abilities.
- Attention to detail and accuracy in record-keeping.
- Ability to multitask and work efficiently in a fast-paced environment.
Job Type: Full-time
Pay: From RM1,700.00 per month
Benefits:
- Free parking
- Maternity leave
- Meal provided
- Parental leave
- Professional development
Application Question(s):
- How long your notice period?
- How much your expected salary?
Education:
- STM/STPM (Required)
Experience:
- Administrative: 1 year (Required)
Work Location: In person
