Sales Admin Coordinator

3 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Enable Consulting Sdn Bhd Full time
The Role:

Our client is seeking a proactive and detail-oriented Sales Admin Support to join our team in the medical aesthetic industry. This role is pivotal in ensuring smooth coordination between sales, logistics, and administrative functions. You will be responsible for preparing sales quotations, processing invoices, managing logistics, and supporting the overall sales operations.

Key Responsibilities:

Sales & Quotation Support

  • Prepare accurate sales quotations and proposals based on inputs from the sales team.
  • Assist in tracking and following up on sales leads and customer inquiries.
  • Maintain and update pricing and product information.

 Invoicing & Documentation

  • Generate and process invoices in a timely and accurate manner.
  • Ensure all necessary supporting documents (e.g., delivery orders, purchase orders) are attached and filed appropriately.
  • Coordinate with the finance team on payment tracking and credit terms.

 Logistics & Order Fulfillment

  • Coordinate with warehouse/logistics partners to ensure timely delivery of products.
  • Prepare delivery orders and ensure accurate shipment tracking.
  • Handle import/export documentation (if applicable) and ensure compliance with relevant regulations.

 Administrative Support

  • Maintain and update customer databases and records.
  • Assist in organizing sales reports, monthly summaries, and internal documentation.
  • Support the sales team with day-to-day administrative tasks and project coordination.

 Customer Service

  • Serve as a point of contact for customer inquiries related to orders, shipments, and documentation.
  • Follow up on after-sales service issues and escalate as needed.
Ideal Profile:
  • Diploma or Degree in Business Administration, Sales, or related field.
  • Minimum 1–4 years of relevant experience in sales admin or customer support.
  • Experience in the medical aesthetic or pharmaceutical industry is an advantage.
  • Proficient in Microsoft Office (Excel, Word, Outlook); experience with accounting or CRM software is a plus.
  • Strong organizational skills and attention to detail.
  • Good written and verbal communication skills in English and Bahasa Malaysia.
  • Able to work independently and as part of a team.
What's on Offer?
  • Excellent career development opportunities
  • Attractive salary & benefits

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