admin assistant

About the role

We are inviting applications for the position of Admin Assistant to support our property management operations. We have multiple vacancies available across different locations within Klang Valley, and each successful candidate will be assigned to one specific site.

Available location:

• Ara Damansara
• Balakong, Cheras
• Bukit Bintang, KLCC (Mandarin-speaking required)
• Taman Desa (Mobile position – requires own transport)

As an Admin Assistant, you will play an important role in assisting the Building Manager to ensure smooth building operations. You will be responsible for billing, collections, record-keeping, and liaising with tenants and residents to maintain good service standards. This role is ideal for detail-oriented and responsible individuals who enjoy working in a structured environment, handling administrative tasks, and supporting daily building management activities.

What you'll be doing

• Provide day-to-day administrative assistance of the building management team
• Handle tenant enquiries and complaints with professionalism, ensuring timely follow-up and resolution
• Assist the Building Manager in managing petty cash funds and maintaining accurate records
• Prepare and issue invoices, billings, and receipts for service charges, sinking funds, and water charges
• Collect payments, bank-in daily collections, and maintain proper financial transaction records
• Prepare and submit daily collection reports, summaries, and bank-in slips for reconciliation with HQ Accounts Department
• Maintain and update property records, including issuance of access cards, car stickers, and resident passes
• Draft official letters, memos, meeting minutes, requisitions, and purchase orders as required
• Support the preparation of weekly and monthly reports for management review
• Handle office communication, including phone calls and resident queries
• Perform other administrative and clerical duties as assigned

What we're looking for

• 1 – 2 years of working experience in administrative support (experience in  property management is an added advantage)
• Basic knowledge of accounting functions (billing, collections, petty cash handling)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail and accuracy
• Good communication skills in English and Bahasa Malaysia (both written and spoken)
• Customer-service oriented with a friendly and professional attitude
• Able to work independently and support team operations effectively

What we offer

At LDS International Assets Management Sdn Bhd, we are committed to excellence in property and facility management. As part of our team, you will benefit from:

• A collaborative and supportive team environment
• Opportunities to learn and career development within the company
• Clear responsibilities and expectations under a fixed-term contract
• Exposure to both administrative and finance-related tasks within the property sector

About us

LDS International Assets Management Sdn Bhd is a trusted provider of property and asset management services across Malaysia. We specialize in the management of stratified residential and commercial developments, focusing on operational excellence, legal compliance, and resident satisfaction.

Our team is built on professionalism, teamwork, and accountability. We welcome individuals who are hands-on, solutions-driven, and ready to contribute meaningfully in managing quality living environments.

Ready to Apply?

If you're looking for a dynamic role in property management with clear responsibilities and a supportive team, we invite you to apply today.