Admin Assistant

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia CHRISTOPHER & LEE ONG Full time 24,000 - 48,000 per year

Job Description – Admin Assistant

Based in Kuala Lumpur, the candidate will be working closely with the Admin team in discharging Admin-related work.

This role will report to the Admin Managers and the Managing Partner

Duties & Responsibilities

Office & Inventory Management

· Monitor inventory levels of office supplies (stationery, A4 papers, binders, name cards, etc.), obtain approvals, and place orders.

· Liaise with suppliers for pricing, contracts, and timely delivery.

· Track inventory records and monthly expenses.

· Manage first aid kit supplies and maintain readiness.

Onboarding & Offboarding

· Arrange building/IT access cards, desk setup, and seating for new joiners.

· Coordinate clearance procedures, return of access cards, and desk/pedestal clearance for leavers.

· Maintain accurate records of employee access and seating.

Finance & Payment Processing

· Collect, verify, and process vendor invoices (utilities, telecommunication, rental, car park, food, etc.).

· Prepare and submit payment requests to Finance with required approvals.

· Send payment advice to vendors and track schedules (e.g., mobile phone bills).

Meeting & Event Support

· Arrange catering for internal meetings and firm events.

· Coordinate meeting room bookings with Front Desk and staff.

· Support the Social Committee in organizing celebrations and events.

· Assist in arranging corporate hotel rates for visitors from RTA Network offices.

Administration & Clerical Support

· Maintain electronic filing systems and shared drive records.

· Draft emails and other documents as requested by Admin Manager.

· Provide general administrative support (data entry, copying, binding, housekeeping coordination).

· Manage ad hoc tasks including season pass issuance, air conditioning issues, and other requests from Admin Manager and Managing Partner.

· Provide full support to ensure the smooth running of office administration.

· Handle ad-hoc requests from reporting managers and Partners, assist the Admin Managers, and the Managing Partner with overall departmental support.

Job Requirements:

· Diploma / Bachelor's Degree in Human Resources Management, Business or a related discipline.

· At least 2 years of working experience in the field of Administration, preferably in the professional services industry.

· Excellent command of written and spoken English.

· Strong interaction, communication and analytical skills and be resourceful in problem solving.

· Enjoys working with diverse stakeholder groups and is results-oriented.

· Able to work independently within tight timelines.

Job Types: Full-time, Permanent

Pay: RM2, RM3,500.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Work Location: In person

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