Accounts Payable Analyst

Job Responsibilities:

• Receive, sort, verify, handle exceptions, bar code, scan, and pre-archive Accounts Payable (AP) documents for further processing.
• Validate and process Purchase Order (PO) and contract-based invoices, non-PO invoices, prepayments, and down payments.
• Review supplier open items (due invoices, credit notes, debit balances, etc.) before executing payments.
• Handle internal and external queries and resolve them within the agreed timeline.
• Investigate and reverse non-successful payments.
• Perform supplier statement of account reconciliation and follow up on open items for closure.
• Perform month-end closing activities, including purchasing accrual according to the closing timetable/ schedule.
• Prepare monthly, quarterly, or yearly reporting, such as monthly KPI reports and other operational reports based on affiliate requirements.
• Reconcile AP balance sheet accounts and clear aged items (e.g., GR/IR, GIT, suspense account).
• Participate in compliance audits, prepare statutory audit reports & respond to audit queries as necessary.
• Troubleshoot AP issues (workflow, OCR, BOT, process) and work with respective teams (IT, Automation& GBPS) for resolution
• Participate & support implementation of projects/ initiatives from global, business partners & RSS.
• Engage in system integration and testing.
• Initiate and drive process improvement projects.
• Provide technical mentorship to team members and conduct internal process training for new joiners.

Key Accountabilities:

• Process suppliers and intercompany invoices accurately and within the predefined KPIs
• Ensure timely payment of suppliers and Intercompany invoices in accordance with agreed payment terms & Intercompany payment schedule
• Respond promptly to internal and external queries, adhering to predefined KPIs.
• Perform timely and accurate AP month-end closing activities, including purchasing accruals, and provide related reports.
• Create and maintain up-to-date work documentation and processes in compliance with ICFR, group policies, guidelines, and local statutory/legal requirements within agreed timelines

Qualifications & Experience Required:

• A degree in Finance & Accounting, Commerce, or equivalent. Professional qualifications (e.g., ACCA, CPA, MIA) are an advantage.
• Good communication skills and proficiency in English & Japanese Languages (to support Japan counterpart).
• Proficiency in reading, writing, and speaking the specific country language for business communications.
• At least 2 years of experience in transactional accounting teams within a performance-driven environment.
• Knowledge and experience with SAP or other ERP/Accounting systems.
• Experience working in a shared service center across a global or large organization is advantageous.

Job Description Summary:

• A good team player with good soft skills, such as stakeholder management.
• Motivated to assist and ensure team members operate day-to-day activities adhering to the highest standards of financial control, compliance, and best practice.
• Deliver services accurately and within the defined KPIs and SLAs.
• Support Assistant Manager and Managers with daily work coordination.
• Develop knowledge and capability to meet current and future business needs.
• Contribute process and technical expertise to process improvement initiatives.
• Support the Assistant Manager in coaching Analysts and Associates.
• Conduct sample reviews of entries posted by the team to ensure accuracy.
• Backup responsibilities for the Assistant Manager during their absence.

This job description outlines the significant responsibilities and requirements for the position but does not represent an exhaustive list of all duties. Your duties may include other tasks as assigned by the Assistant Managers and Managers.